Residency Coordinator - Chattanooga Internal Medicine (Chattanooga)

Market Range: 08

Hiring Salary: $22.55/Hourly

THIS POSITION IS LOCATED IN CHATTANOOGA, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of an assigned supervisor, the Residency Coordinator works with limited supervision to provide day-to-day management of the Accreditation Council for Graduate Medical Education (ACGME) residency program and fellowship program. This position supports the Pulmonary Critical Care Medicine Fellowship program and provides general administrative support for the Department of Internal Medicine. This position ensures compliance with the non-clinical ACGME accreditation requirements, institutional requirements, American Board of Medical Specialties (ABMS) requirements, and state and federal regulations.

DUTIES AND RESPONSIBILITIES:

1. Serves as the department head of all non-clinical ACGME accreditation requirements for the training programs and residents. Provides leadership to the training program in the absence of the Program Director.
2. Schedules and maintains calendar of meetings and events and the preparation of correspondence for the Department Chair.
3. Liaisons between the program and hospitals, ACGME, and the public.
4. Manages the resident block schedule, call schedule, annual program orientation, and resident compliance according the GME and hospital requirements.
5. Assists faculty members and residents in preparation of research papers, manuscripts, presentations, etc.
6. Assists in the educational functions of the Program including the timely dissemination of information and documentation.
7. Approves/denies annual and sick leave requests. Handles resident grievances.
8. Maintains and documents the evaluation processes and program budget for support and recruitment fund. Measures and documents residents' academic performance.
9. Manages the accreditation process. Manages ACGME site visits and special reviews. Completes annual web ads. Teaches an annual conference on the ACGME resident survey.
10. Manages the American Board of Medical Specialty requirements and state/federal regulations. Tracks board passage rates and reporting to ACGME and GME office. Maintains/provides proper documentation for audits.
11. Implements and manages New Innovations Residency Management Suite database modules to analyze outcome data and improve program efficiency for the residents, faculty, and staff.
12. Sets up the National Resident Matching Program/Electronic Residency Application Service (NRMP/ERAS) annually. Reviews all applicant documents and conducts the initial selection for the hiring committee.
13. Sets up and schedules, interviews, and tours for applicants and faculty.
14. Prepares final rank order list for NRMP.
15. Enters data, monitors evaluations, sends out evaluation notices, tracks, and schedules in New Innovations software.
16. Performs other duties as required.

Qualifications:

MINIMUM REQUIREMENTS:

EDUCATION: Bachelor's Degree in Healthcare Administration or related field of study. (Master's Degree preferred). (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of experience in administration or customer service. (Prior experience with accreditation, project management, government regulations, or higher education preferred).

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to work with a very diverse group of physicians and staff.
• Ability to manage multiple concurrent deadlines and be able to take initiative to manage multiple small training program issues with immediate direction.
• Ability to work as an integral member of the residency management team.
• Ability to demonstrate outstanding verbal and written communication skills.
• Proven record of excellent organizational and management skills.
• Ability to handle accreditation issues effectively for the well-being of the program.
• Ability to manage all aspects of the program to keep it viable.
• Knowledge of institutional, common program, and specialty program requirements.
• Ability to monitor evolving board and accreditation processes and standards.
• Knowledgeable of the management of the residency training program.
• Ability to contribute to the improvement of the residency program by applying information learned through the GME Office, networking, and evaluation.
• Ability to appraise the residency program by looking at trends in GME Interpersonal and communication skills.

WORK SCHEDULE: This position may be occasionally required to work evenings and weekends. May require occasional overnight travel.