Department: Business Affairs
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.15-$30.45 per hour
FTE: 1.0
Review of Applications Begins

July 5, 2024; position open until filled.
Special Instructions to Applicants

Please include the following with your online application:
• A resume;
• Three professional references. Candidates will be notified prior to references being contacted and have a chance to update information if necessary.
Department Summary

Business Affairs (BA) provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices.

Business Affairs consists of 5 divisions reporting to the Associate Vice President for Business Affairs and Controller, and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, Information Systems, and Treasury Management. These divisions manage the largest payroll in Eugene, support UO expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students. The BAO has approximately 63 FTE and an annual operating budget of $6.7 million.

This position is part of the Payroll division and reports to the Payroll Operations Manager.
Position Summary

Provides technical and administrative support to BA Payroll operations. Provides excellent customer service, information, advice, and assistance regarding payroll rules, regulations, and policy. Assists the Payroll Operations Manager with, and independently performs, training, review, and reporting, and corrects compliance issues.

The position provides centralized payroll support for the entire campus. This includes interpreting federal and state law as well as university policy and procedures related to payroll and HR processing. It is responsible for ensuring compliance, problem resolution, and recommending solutions in non-routine situations. It is also responsible for accurate calculations, reviewing and correcting job and pay details, and providing guidance on international employee taxation, Collective Bargaining Agreements (CBAs), and I-9 administration.

Must have comprehensive knowledge of IRS regulations, Oregon labor law, and UO regulations, policies, and guidelines to ensure the integrity of the payroll functions and to explain (verbally and in writing) rules, regulations, and policies to audiences with varying levels of understanding in a meaningful and effective manner. This position must be able to interpret and apply rules and regulations in a compliant manner.

This position serves as a technical expert and campus advisor regarding Banner functionality, pay calculations, and other data to ensure accurate and timely payment to UO employees. The incumbent must prioritize work assignments to ensure internal and external deadlines are met. Failure to make the correct decisions can result in incorrect pay, grievances, loss of benefits, federal fines and penalties, and federal audit exceptions.

Work is generally performed independently and reviewed by the Payroll Operations Manager as needed to ensure accuracy, completeness, and compliance with applicable rules and regulations. Work is also reviewed through the annual performance appraisal process.
Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.
Professional Competencies

• Ability to solve problems and to distinguish irregularities.
• Ability to accomplish all work within set deadlines.
• Ability to explain complex laws, rules, and procedures and to apply these regulations to work performed.
• Ability to communicate effectively with faculty, staff, students, and outside entities, from a variety of diverse backgrounds by phone, in writing, and in person.
• Proficiency in Microsoft Office products (Word, Outlook, Excel) and Enterprise databases.
• Strong attention to detail.
• Ability to maintain the highest ethical standards within the department and within the university.
Preferred Qualifications

• Familiarity with State pension and retirement plans.
• Experience in a unionized higher education environment.
• Experience using Ellucian Banner.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .

Advertised: June 20, 2024 Pacific Daylight Time
Applications close: