Safety Assistant

Position: Safety Assistant

Job Description:

The Safety Assistant is responsible for ensuring employees are following all local, state, and federal laws and regulations along with company policies as well as coordinating the preparation and completion of regulatory and compliance documents. The Safety Assistant will conduct driver training and skills assessments to include onboarding training, orientation, remedial training, and maintaining compliance with DOT and FMCSA regulations. The position assists in ensuring we maintain our reputable safety scores.

Core Responsibilities & Duties:

• Effectively evaluate, monitor, analyze, and identify all driver compliance and non-compliance issues and resolve them in a timely manner
• Assist in managing internal and external compliance reporting, providing compliance advice and assistance, conducting compliance investigations, managing on-going education program
• Monitor and assist in enforcement of DOT and FMCSA regulations to ensure compliance
• Conduct all tasks associated with:
• Driver Qualifications - Medical Cards/Physicals, CDL, Annual Driving Records
• Driver Training - DOT regulations, Hazmat training (all areas required for our industry)
• Administer random drug screens and expiration list processes including driver's license and medical card renewal
• Assist in the implementation and monitoring of compliance controls, compliance procedures, and operational processes
• Issue and maintain fleet cards for company drivers and company owned power units
• Review reporting of all vehicle, passenger and employee accidents/incidents for determination of cause and preventability and identifying potential trends
• Process and manage all driver accident claims with our insurance carrier and assigned adjusters
• Coordinate and request Certificate of Insurances with our insurance carrier
• Conduct driver call ins and complaints while managing the risk for the company
• Maintain roadside inspections and citations including overweight, traffic violations, etc.
• Review Driver Vehicle Inspection Reports (DVIR) daily and communicate with driver management to correct and validate the resolution
• Manage the Safety Management System (SMS) to ensure all recorded information is accurate and belongs to our company record
• Manage safety and quality incident tracker associated to all not at fault and at fault incidents
• Track monthly safety training topics and meetings for warehouse and driver employees
• Coordinate the distribution of truck permit books for current and new assets
• Ensure all training materials are up to date, that necessary supplies are available, and that inventories are secured and kept up to date
• Other duties as assigned

Job Requirements & Qualifications:

• Knowledge of DOT rules and regulations
• Deadline driven with excellent organizational skills
• Previous fleet management and tracking software system, PeopleNet experience a plus
• Advanced computer skills with proficiency and working knowledge in Microsoft Excel, Word, and Outlook
• Ability to utilize latitude given within job parameters to make independent decisions
• Capability to handle multiple tasks and work well under pressure to meet deadlines
• Candidates must be comfortable with a fast paced, opportunity filled work environment
• Self-starter with ability to take initiative and be an independent thinker
• Maintain work by effectively using problem solving skills
• Ability to define processes and procedures as well as initiate tasks related to job requirements
• A quick learner with solid work habits who works well under pressure and strict deadlines, with constant re-prioritization of duties
• Maintains the highest levels of integrity and confidentiality regarding company information
• Must have strong interpersonal, oral, and written communication skills
• Must have strong communication and presentation skills with the ability to assess, coach, and mentor drivers
• Ability to manage multiple projects, establish priorities, and accomplish goals and objectives

Forward Air is an Equal Opportunity Employer.