Secretary (OA)

Summary

This position is located in a National Labor Relations Board Field Office. The field offices represent the actual operating arm of the Agency and the means through which both the Board and the General Counsel reach the public.

The incumbent performs developmental assignments intended to broaden their knowledge and skills to reach the full performance grade level. This is a career ladder developmental position leading to the full performance grade of GS-318-09, SPD0361.

This job is open to

• Career transition (CTAP, ICTAP, RPL)
  
  Federal employees who meet the definition of a "surplus" or "displaced" employee.
• Internal to an agency
  
  Current federal employees of this agency.

Clarification from the agency

This position is open to current NLRB Employees in the Competitive Service, CTAP, and ICTAP employees.

Videos

Duties

As a Secretary (OA) GS-0318-8/9, your typical work assignments may include:

• Compiling and analyzing various charts, tables, statistical reports and other data of Regional Office operations for use of the staff.
• Maintaining the Director's calendar, scheduling appointments, establishing priorities, shifting appointments, making travel arrangements, etc.
• Receiving walk-in visitors and forwarding internal, external, and long-distance telephone calls.
• Reviewing outgoing correspondence issued by the Regional Director, prepared by the staff, for conformance to established office policies, practices, procedures, grammatical style, appropriate clearance, and transmittal of proper information.

Requirements

Conditions of Employment

• U. S. Citizenship Required.
• Males born after 12/31/1959 must be registered for Selective Service.
• This is not a virtual (remote) position.
• Relocation expenses are not authorized.
• This position is not a part of the bargaining unit.
• Subject to a background investigation prior to appointment.
• This position is in the Competitive Service.
• A one-year probationary period may be required.
• Submit complete application and resume online by 11:59 PM EST on the closing date.

Qualifications

IDEAL CANDIDATE STATEMENT

The ideal candidate for the Secretary (OA) (Regional Director Secretary) position has experience performing a variety of secretarial and administrative duties of an office. The candidate possesses analytical skills to compile and analyze various charts, tables, statistical reports and other data of the Regional Office's operations. The ideal candidate has excellent interpersonal skills and the ability to communicate both effectively orally and in writing. Experience of office automation systems and fully qualified typing skills to perform word processing duties are required.

MINIMUM QUALIFICATIONS:

To qualify at the GS-08 level

Applicant must have one year of specialized experience equivalent to the GS-07 grade level that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of a Secretary (OA) at the GS-08 grade level. Specialized experience includes:

• Experience reviewing for accuracy, incoming correspondence; reports; documents for grammar and punctuation; and
• Experience responding to internal and external inquiries and providing general instructions regarding activities of the office and/or agency; and
• Experience maintaining and coordinating management's calendar of events; travel orders and arrangements.

This experience must be fully supported and articulated in your resume to receive consideration. Please ensure that your resume information is specific, detailed where appropriate, and complete. Please do not cut and paste the position description, specialized experience, or occupational assessment questionnaire from this announcement into your resume, as this will not be considered a demonstration of your qualifications for this position.

Substitution of education in lieu of specialized experience may not be used for this grade level.

To qualify at the GS-09 level

Applicant must have one year of specialized experience equivalent to the GS-08 grade level that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of a Secretary (OA) at the GS-09 grade level. Specialized experience includes:

• Experience independently monitoring and tracking all incoming correspondence and communications, and reporting the information to the appropriate parties; and
• Experience coordinating outreach events and ensuring materials are assembled and distributed, and logistics (i.e. scheduled accommodations) are secured; and
• Experience preparing statistical reports and other data for management; and
• Experience preparing travel arrangements and itineraries for management and staff.

This experience must be fully supported and articulated in your resume to receive consideration. Please ensure that your resume information is specific, detailed where appropriate, and complete. Please do not cut and paste the position description, specialized experience, or occupational assessment questionnaire from this announcement into your resume, as this will not be considered a demonstration of your qualifications for this position.

Substitution of education in lieu of specialized experience may not be used for this grade level.

TYPING PROFICIENCY

This position requires the skills of a qualified typist. In addition to meeting the specialized experience requirements, you must be able to type at least 40 words per minute based on a 5-minute sample with three or fewer errors. Your response to the typing skill question on the Assessment Questionnaire will be used in your qualification determination.

For more detailed information on these qualification standards, please visit the United States Office of Personnel Management's website here.

TIME-IN-GRADE REQUIREMENT

All current and former Federal employees must meet time-in-grade requirements to be considered eligible. One year of experience at the GS-07 for the GS-08, or one year of experience at the GS-08 for the GS-09, or equivalent grade level of the federal service, is required to qualify for this position.

(NOTE: All current Federal employees must provide a copy of their SF-50 "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive).

NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

All qualifications and eligibility requirements must be met by the closing date of the announcement.

Education

There is no substitution of education for experience for this position.

Additional information

Supplementary Vacancies

Supplementary vacancies may be filled in addition to the number stated in this announcement.

Equal Employment Opportunity/Reasonable Accommodation

The National Labor Relations Board is an equal opportunity employer. All qualified applicants will receive consideration for appointment without regard to race, color, national origin, religion, sex (including pregnancy, gender identity, and sex orientation), age, disability, genetic information, political affiliations, or any other non-merit factor.

Applicants with disabilities who need reasonable accommodations for any part of the application and hiring process should contact the Agency's Selective Placement Coordinator by email here.

NLRB offers a wide array of reasonable accommodations and programs for individuals with disabilities.(Note: for additional information for job seekers with disabilities, please click on the following website here.)

Placement Policy

The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by Promotion, Reassignment, or Change to Lower Grade. Management may use any one or any combination of these methods to fill the position.

The National Labor Relations Board offers career opportunities that feature competitive starting salaries and the potential for performance-based increases, flexible hours, and the ability to achieve and maintain a balanced lifestyle. You will enjoy a range of comprehensive and competitive employment benefits that include Work/Life Balance Programs (Alternative Work Schedules, Telework, Employee Assistance Program, and the Child Care Subsidy Program), the Federal Employees Health Benefits (FEHB) Program, Flexible Spending Accounts, Life Insurance, Long-Term Care Insurance, Thrift Savings Plan, and the Transit Benefit Program.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, your experience, education, and training will be rated using a job questionnaire based on the competencies or knowledge, skills, and abilities needed to perform this position.

If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. After reviewing your resume and supporting documentation, a determination will be made. You must submit the supporting documents listed under the required documents section of this announcement.

You will be further evaluated on the following Competencies required for the position:

• Clerical
• Managing and Organizing Information
• Oral Communication
• Written Communication

Please follow all instructions carefully when applying, errors or omissions may affect your eligibility and may cause you lose consideration for this position.

To preview the Assessment Questionnaire, please click https://apply.usastaffing.gov/ViewQuestionnaire/12471787.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  In addition to your responses to the assessment questionnaire, you must submit the following documents specific for this vacancy:
  
  Resume
  
  Your resume must describe your job-related experiences and will be used to verify your qualifications. Therefore, it is important that the information be relevant, detailed where appropriate, and addresses the competencies for this position. Your resume must contain the dates of employment (i.e., month/year to month/year or month/year to present) to include the hours worked per week (i.e., 40 hours full-time per week). If your resume does not contain this information, your application may be marked as incomplete, and you will not receive consideration for this position. If your resume consists of more than 5 pages, only the first 5 pages will be reviewed to determine your eligibility/qualifications.
  
  Most Recent Performance Appraisal. (Current/Former Federal Employees)
  
  If performance appraisal is not dated within the last 18 months or if you are unable to provide a performance appraisal, an explanation why must be provided. Please include a document in your application package explaining why the performance appraisal is not available.
  
  Notification of Personnel Action (SF-50)
  
  Most recent SF-50 showing your current grade and tenure (you may be removed from consideration if not submitted). An SF-50 showing highest (permanent) grade ever held, if different from your current grade.
  
  (NOTE: Performance Award, Realignment/Reassignment, Name Change and Detail SF-50s will not be accepted as proof of grade and tenure.)
  
  If you are applying for a higher grade, please provide an SF-50 or SF-50s which show the length of time in the current/highest grade to support meeting time-in-grade requirements. (Examples of appropriate SF-50s include Promotions, With-in Grade/Range Increases, and SF-50s with dates that show proof of you holding the grade for at least a year.)
  
  As a current or previous career or career conditional employee in the Competitive Service, you may determine your current status by checking block 24 on your SF-50. The block must reflect "1" or "2". Also, block 34 must reflect "1". A copy of your SF-50 must be provided for verification.
  
  Other documents (if applicable). For more information, please click on the applicable link.
  
  Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP)
  
  If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP), you must meet the well qualified standards for this vacancy (meeting the minimum requirements for the position and scoring at least an 85) and provide all of the following documents:
  
  
  • your most recent performance appraisal; AND
  • the proof of eligibility letter from the Agency; AND
  • your most current SF-50, displaying current series and grade.
  
  Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJOBS does NOT ensure inclusion with your application to our system. You must verify that the documents are in the system with your application prior to final submission.
  
  All materials must be received by 08/26/2024 to be considered for this announcement.
• How to Apply
  
  To apply for this position, you must provide a complete Application Package, which includes:
  
  
  • Resume; and
  • Assessment Questionnaire; and
  • Any other documents needed to verify your qualifications or eligibility (see the Required Documents section).
  
  Please follow the instructions listed below for submitting your complete application package. Application procedures are specific to this vacancy announcement. Please read all instructions before you begin.
  
  To begin the process, click the APPLY button at the right side of this screen to create an account or log in to your existing USAJOBS account.
  
  Follow the prompts to complete the assessment questionnaire. Please ensure you click the SUBMIT MY ANSWERS button at the end of the process.
  
  If you have never applied through USAJOBS for a position with the Federal Civil Service, you will need to create a USAJOBS account.
  
  To change or update your application, simply reapply through USAJOBS, before the closing date. New or updated resumes are considered "incomplete" applications until the required virus scan is cleared.
  
  To check the status of your application, log into your USAJOBS account, select Application Status and click on the more information link under the application status for this position.
  
  Agency contact information
  
  National Labor Relations Board
  
  Email
  
  employment.solutions@nlrb.gov
  
  Address
  
  DIV OF OPERATIONS MANAGEMENT
  
  1015 Half St SE
  
  Washington, DC 20570-0001
  
  US
  
  Next steps
  
  When the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are minimally qualified for this job.
  
  If further evaluation or interviews are required, you may be contacted.
  
  Applicants will receive notification when a final selection has been made.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

In addition to your responses to the assessment questionnaire, you must submit the following documents specific for this vacancy:

Resume

Your resume must describe your job-related experiences and will be used to verify your qualifications. Therefore, it is important that the information be relevant, detailed where appropriate, and addresses the competencies for this position. Your resume must contain the dates of employment (i.e., month/year to month/year or month/year to present) to include the hours worked per week (i.e., 40 hours full-time per week). If your resume does not contain this information, your application may be marked as incomplete, and you will not receive consideration for this position. If your resume consists of more than 5 pages, only the first 5 pages will be reviewed to determine your eligibility/qualifications.

Most Recent Performance Appraisal. (Current/Former Federal Employees)

If performance appraisal is not dated within the last 18 months or if you are unable to provide a performance appraisal, an explanation why must be provided. Please include a document in your application package explaining why the performance appraisal is not available.

Notification of Personnel Action (SF-50)

Most recent SF-50 showing your current grade and tenure (you may be removed from consideration if not submitted). An SF-50 showing highest (permanent) grade ever held, if different from your current grade.

(NOTE: Performance Award, Realignment/Reassignment, Name Change and Detail SF-50s will not be accepted as proof of grade and tenure.)

If you are applying for a higher grade, please provide an SF-50 or SF-50s which show the length of time in the current/highest grade to support meeting time-in-grade requirements. (Examples of appropriate SF-50s include Promotions, With-in Grade/Range Increases, and SF-50s with dates that show proof of you holding the grade for at least a year.)

As a current or previous career or career conditional employee in the Competitive Service, you may determine your current status by checking block 24 on your SF-50. The block must reflect "1" or "2". Also, block 34 must reflect "1". A copy of your SF-50 must be provided for verification.

Other documents (if applicable). For more information, please click on the applicable link.

Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP)

If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP), you must meet the well qualified standards for this vacancy (meeting the minimum requirements for the position and scoring at least an 85) and provide all of the following documents:

• your most recent performance appraisal; AND
• the proof of eligibility letter from the Agency; AND
• your most current SF-50, displaying current series and grade.

Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJOBS does NOT ensure inclusion with your application to our system. You must verify that the documents are in the system with your application prior to final submission.

All materials must be received by 08/26/2024 to be considered for this announcement.

How to Apply

To apply for this position, you must provide a complete Application Package, which includes:

• Resume; and
• Assessment Questionnaire; and
• Any other documents needed to verify your qualifications or eligibility (see the Required Documents section).

Please follow the instructions listed below for submitting your complete application package. Application procedures are specific to this vacancy announcement. Please read all instructions before you begin.

To begin the process, click the APPLY button at the right side of this screen to create an account or log in to your existing USAJOBS account.

Follow the prompts to complete the assessment questionnaire. Please ensure you click the SUBMIT MY ANSWERS button at the end of the process.

If you have never applied through USAJOBS for a position with the Federal Civil Service, you will need to create a USAJOBS account.

To change or update your application, simply reapply through USAJOBS, before the closing date. New or updated resumes are considered "incomplete" applications until the required virus scan is cleared.

To check the status of your application, log into your USAJOBS account, select Application Status and click on the more information link under the application status for this position.

Agency contact information

National Labor Relations Board

Email

employment.solutions@nlrb.gov

Address

DIV OF OPERATIONS MANAGEMENT

1015 Half St SE

Washington, DC 20570-0001

US

Next steps

When the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are minimally qualified for this job.

If further evaluation or interviews are required, you may be contacted.

Applicants will receive notification when a final selection has been made.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request