Title: Secretary Senior: Nottoway Correctional Center #00080

State Role Title: Administrative & Office Specialist II

Hiring Range: $33,415 - $44,528

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location:Nottoway Correctional Center

Agency Website:www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position provides administrative and clerical support to the Assistant Warden and all other offices/areas as needed. Enters relevant data into systems for tracking purposes in areas of inmate disciplinary charges, inmate request forms, informal complaints, and inmate grievances. Assigns Sanitation Inspection Teams as well as track the information provided and maintains a file of all completed forms. Oversees and manages the inmate worker(s) assigned to the area and submits pay documentation for such to the Business Office in a timely manner. Prepares copies of relevant documentation, maintains files, faxes documentation and answers telephone calls. Completes meeting minutes for Assistant Warden's Team Meetings and Quarterly Safety Meetings. Maintains records for audit folders.

Minimum Qualifications

Considerable knowledge of office practices, procedures, and office equipment. Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements. Knowledge of rules and regulations related to records storage, maintenance, release, and confidentiality. Demonstrated skill in maintaining confidentiality. Demonstrated skill in inputting data into an automated database other than Microsoft Office. Demonstrated ability to organize work, meet deadlines and complete tasks in a timely manner. Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.

Additional Considerations

Advance Knowledge in using Corrections Information System (CORIS) and office administration or equivalent training or experience in a related field.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 434-767-3029

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.