Overview

Regional Cancer Care Associates (RCCA) is looking for an exceptional Secretary-Medical Services to join the team. This position, under general supervision, performs a variety of secretarial and administrative duties requiring experience and knowledge of general office procedures. Types and prepares departmental correspondence, reports, records, and other documents as requested. Greets and routes visitors, screens phone calls, and routes mail. Establishes and maintains effective filing systems. Assists with departmental projects as requested. This individual must also possess strong multi-tasking abilities and bring positivity and passion to their work. If you want to join a team that is on the cutting edge of cancer care, while always putting the patient first, we want to hear from you! While some experience is preferred, we are very open to new grads looking to explore oncology care.

Employment Type: Full Time

Shift Day, no nights or weekends!
Benefits: M/D/V, Life Ins., 401(k)
Location: Manchester, CT

Responsibilities

• Receives and transmits telephone messages for physician and other practice personnel.
• Answers calls promptly according to departmental guidelines; records messages accurately; and demonstrates a willingness to assist others by providing information whenever possible.
• Assists and directs visitors to physician or other appropriate individuals.
• Under supervision, produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Prepares documents for meetings, projects, or reports.
• Drafts correspondence and documents within the timeframe requested. Records minutes at meetings with responsibilities for transcription and distribution to participants.
• Assists in the coordination of appointments, meetings, travel arrangements and other business activities for the physician in accordance with departmental guidelines.
• Handles incoming and outgoing mail. Assures all mail pickups and deliveries are made on schedule, correctly sorted, and properly distributed. -Maintains files and office equipment. -Orders office supplies.
• Maintains and updates physicians medical licensure, professional certifications, professional liability, board certifications, and curriculum vitae.
• Maintains and completes all health plan contracts (new & re-appointments) and all hospital appointment applications.
• Coordinates physician monthly on-call schedule and maintains monthly vacation/time-off and on-call accruals and holiday rotation. Completes and distributes weekly schedules.
• Handles requests for patient charts and copies pertinent information according to office guidelines.

Qualifications

• High school diploma or equivalent.
• Associate's degree in business administration or secretarial program a plus.
• Minimum three years of secretarial experience.