Senior Accounting Clerk (12 month) - Career Tech.

Job Title

Senior Accounting Clerk

Job Code

FN-105

Job Grade

CA/11 (11 Month), CA/10 (12 Month)

Job Goal

To perform accounting, financial, and business-related activities for a department or a school site in a cost-effective manner that supports the goals of the Huntsville City School System.

Reports To

School Principal or Department Head as assigned

Supervises

None

Essential Duties and Responsibilities

• Performs accounting functions and activities relating to accounts payable processing, cash receipting, bank reconciliation, subsidiary ledger activities, etc. for assigned school/department to ensure reporting systems and processes are accurate, timely, and consistent with generally accepted accounting principles (GAAP).
• Processes and records financial transactions and other data in appropriate journals and subsidiary ledgers, including but not limited to invoices, purchase orders, checks, reimbursements, cash receipts, etc., in accordance with school/department procedures and district policies.
• Prepares and generates a variety of written and electronic reports, forms, correspondence, requests, statements, and other documentation as scheduled or requested; duplicates and distributes materials to appropriate personnel as needed.
• Maintains both paper and electronic filing systems for the purpose of providing accurate and complete reference information for use by HCS staff and other appropriate parties.
• Makes deposits, verifies bank balances, and reconciles bank statements monthly to ensure accuracy of financial activities.
• Analyzes fiscal data, researches discrepancies, and records adjustments in appropriate journals and subsidiary ledgers.
• Provides assistance to school principal in the preparation and forecasting for the annual principal book budget.
• May provide leadership to Accounting Clerks to directly assist with resolving issues, ensuring compliance with district policies, and completing financial activities efficiently and effectively.
• Assists and cooperates with external audit firms and/or agencies in the conduct of approved audit reviews of the district's fiscal records.
• Monitors inventory of office supplies and materials and places orders as approved in order to ensure adequate levels of availability.
• Operates office equipment such as fax machines, scanners, copiers, and phone systems; utilizes computers and software systems for spreadsheets, word processing, database management, and other applications.
• May provided back-up assistance to Administrative Assistant in performing front desk duties, such as receiving visitors, answering telephones, transferring calls, taking and relaying messages, and providing information and assistance.
• Performs other job-related duties as assigned.

Qualifications

A high school diploma and three (3) years of accounting/bookkeeping experience. Extensive computer experience required.

Physical Requirements

Requires light work exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently. Job involves sitting most of the time.

Terms of Employment

Eleven or twelve month year. Salary as recommended by the Superintendent and approved by the Board.

To view the Huntsville City Schools Salary Schedule, please click here:

Huntsville City Schools Salary Schedule

This specification has been designed to represent the general nature and level of work found in this position. As such, it is not intended to contain all duties and qualifications of an employee in this position. Consequently, it is not intended to be perceived as an identification of essential job functions as required by ADA. Note: The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to that position.

Revision Date: July 1, 2022