Applicants who previously applied to JC 432449 will not need to reapply as your application will be considered for this vacancy.

Plan, monitor, and supervise the Accounts Payable Unit activities to ensure the California Highway Patrol (CHP) is making accurate and timely payments to suppliers. Review and approve vouchers in the Financial Information System for California (FI$Cal) system and ensure payments are applied to the correct chart field values and proper documentation is attached before submission to State Controller's Office (SCO). Return vouchers to Accounts Payable staff that are not in compliance for appropriate corrections.

Ensure staff are making corrections timely and accurately. Analyze purchase orders, service orders, contract payments, Purchase card (P-Card) transactions, leases, vehicle repairs, unemployment insurance, Voyager, Citibank payments, utility payments, court settlements, and other miscellaneous payment documents related to supplier payments. Validate vouchers adhere to all rules and regulations that govern accounting practices stated in the State Administrative Manual (SAM), FI$Cal procedure manuals, and departmental rules and regulations.

Develop, establish and maintain reporting systems and/or procedures necessary for the tracking and reporting of outstanding invoices and/or vouchers from FI$Cal, duplicate payment recovery, and penalties associated with late payments.

Research and resolve sensitive and complex issues related to accounting transactions to ensure that the department's accounting and reporting are in compliance with State rules and regulations and established departmental policy; ensure any issues are resolved in a timely manner. Responsible for the annual Internal Revenue Service 1099 Miscellaneous Income reporting process.

Responsible for daily error correction, denied voucher resolution, unmatched receipt research, and monthly revolving fund replenishments and status. Ensure accuracy and transparency guidelines are met as imposed by Department guidelines. Incumbent prepares correspondence responses to departmental staff, management and other State agencies. Respond to financial data requests from department managers, State control agencies, Federal government and various auditors, utilizing the FI$Cal accounting system.

You will find additional information about the job in the Duty Statement .

Working Conditions
Office cubicle environment with computers, phones, copy and scanning machines.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• SENIOR ACCOUNTING OFFICER (SUPERVISOR)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-438884

Position #(s):
388-071-4569-007

Working Title:
Senior Accounting Officer (Supervisor)

Classification:
SENIOR ACCOUNTING OFFICER (SUPERVISOR) $6,149.00 - $7,641.00

# of Positions:
1

Work Location:
Sacramento County

Telework:
In Office

Job Type:
Permanent, Full Time

Department Information California Highway Patrol
Fiscal Management Section
601 North 7th Street
Sacramento, CA 95811

The mission of the California Highway Patrol is to provide the highest level of Safety, Service, and Security. The California Highway Patrol offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future.

Department Website: https://www.chp.ca.gov

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Unofficial original or official sealed transcripts will be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree evaluation that indicates the number of units to which the foreign coursework is equivalent.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/8/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Highway Patrol
Attn: Wendy Roush
097/Classification & Hiring
P.O. Box 942898
Sacramento , CA 94298-0001

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Highway Patrol
Classification and Hiring
601 North 7th Street

Sacramento , CA 95811

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Good organizational skills
Know ledge of accounting principles and procedures
Ability to communicate effectively and tactfully and with excellent customer service
Flexibility with meeting the needs of the department
Excellent computer skills and familiarity with Excel and Word applications
Ability to work with others at all levels internally and externally
Excellent attendance, dependability and reliable
FI$Cal experience

Benefits
Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, ATM machine, gym, on-site Bistro, and is close to a light rail station.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: https://www.chp.ca.gov
Human Resources Contact:
Wendy Roush
(916) 843-3802

Hiring Unit Contact:
Luis Pulido
(916) 843-3543

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Equal Employment Opportunity
(916) 843-3190
oeeo@chp.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-438884) and/or position number 388-071-4569-007 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Other

Please note: To obtain list eligibility, you will need to take and pass an examination for the classification to establish list eligibility prior to a job offer. Please visit the link below to search for an examination. https://www.calcareers.ca.gov/CalHRPublic/Search/ExamSearch.aspx

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.