Senior Administrative Assistant II - Physical Medicine & Rehabilitation Department

Departmental Job Summary

The Physical Medicine and Rehabilitation department is seeking an experienced Administrative Assistant to support our several clinical physiatrists within our specialty. This role will be responsible for calendar and schedule maintenance; preparing agendas, presentations, meeting materials, taking meeting minutes, assisting with action items, and planning follow-up meetings; arranging travel, processing expense reimbursements, and other general administrative support.

The ideal candidate would have demonstrated extensive experience as an administrative assistant in an academic medical center or healthcare setting.

Experience and Education

• High school graduate and four (4) years related work experience are required.
• May consider higher education completed in lieu of minimum requirements.

Job Duties

May perform some or all of the following:

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes. May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Other Duties: Performs other duties as assigned.

This position is security-sensitive and subject to Texas Education Code •51.215, which authorizes UT Southwestern to obtain criminal history record information.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community . As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status .