Senior Administrative Assistant, Peds Surgery

Dallas, Texas


Employer: UT Southwestern Medical Center
Industry: Administrative/Clerical
Salary: Competitive
Job type: Full-Time

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you've made to our country. We're proud to support your next mission. Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you'll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

UT Southwestern has an opening for the position of Sr. Administrative Assistant II in Pediatric Surgery.

This role provides administrative support to a team of pediatric surgeons, including calendar and meeting maintenance, arranging travel, supply ordering, and processing reimbursements. This individual will work as part of a team with two additional administrative positions to provide support for the Division Chief.

Experience and Education

High school graduation or GED and four (4) years related work experience required

May consider higher education completed in lieu of minimum requirements

Preferred Skills/Experience

Detail oriented

Organized

Strong verbal and written communication

Multi-tasker in fast-paced environment

Job Duties

May perform some or all of the following:
Provides moderately complex administrative skills for a department
Prepares, maintains and posts records, reports and budget information
Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports
Selects office vendors and monitors purchasing processes
May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed
Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department
Composes and processes repetitive and non-repetitive documents in accordance to established procedures
Organizes office procedures to ensure effective operation
Acts as department liaison with other departments and agencies
Processes all personnel and purchasing transactions following institutional policies and procedures
Determines work priorities and monitors progress toward work deadlines
Ensures document retention processes are followed using established guidelines

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/

This position is security-sensitive and subject to Texas Education Code •51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Created: 2024-05-19
Reference: 790053
Country: United States
State: Texas
City: Dallas
ZIP: 75287