Washington County's Department of Assessment and Taxation (A&T) is currently seeking a Senior Administrative Specialist to join our team!

The Department
The Department of Assessment & Taxation (A&T) is eager and committed to hiring individuals with a variety of language abilities and multicultural experiences that reflect the many and diverse communities of Washington County, which will strengthen and bring improvements to the work of the department. The differences that unite us reflect the community we serve. If this sounds like an organization that models the values you uphold, we invite you to join our team at Washington County.

The Opportunity
The Recording Senior Administrative Specialist is primarily responsible for assisting in the supervision and oversight of the Recording section of A&T. The section covers a portion of the County Clerk's functions, and is primarily responsible for:

• Recording real estate documents, including deeds, mortgages, liens, plats, and other land records
• Indexing and verifying document information for searching and retrieval
• Collecting transfer tax on certain transactions
• Issuing marriage licenses and domestic partnerships; and
• Administering the Board of Property Tax Appeals
• Technical expertise: We're looking for someone who has knowledge of the various land record document types, in order to be able to train and guide others by accurately interpreting Oregon laws about what types of documents can be recorded, and the procedures for verifying the format and contents of those documents. They also have experience with or knowledge of the marriage license/domestic partnership issuance laws and procedures in Oregon and have the ability to issue them to couples of all genders.
• Leadership skills: We're looking for a leader who has strong leadership skills to [YS1] help build a cohesive, collaborative team. This position plays a key role to help create, communicate, and implement a clear vision for the group and follow through to make that vision a reality. They also have a knowledge of how to delegate responsibility within the workgroup and coach employees effectively and ability to build positive relations by getting to know them as individuals and viewing the team through an equity lens. We're looking for an emotionally intelligent leader who is able to model a balance of getting the work done and having fun while doing it.
• Effective communication skills: We're looking for a someone who has the ability to build relationships across the organization and beyond through their exceptional verbal and written communication skills. They have honed their active listening skills, helping employees feel included and truly heard.
• Strong supervisory skills: We're looking for a leader who has the ability to help plan, prioritize, direct, and evaluate the day-to-day operations of a team working under statutory regulations and deadlines. It is essential to have strong supervisory skills to help create process documentation, train staff effectively, and assist the supervisor in holding the team to performance standards and offering encouragement, support, and course correction as necessary.

The Recording section is customer-focused with a large volume of customer interactions in person, over the phone, by email, and through regular mail.

The team reporting to the Recording Supervisor and Senior Administrative Specialist consists of seven (7) Administrative Specialist IIs.

Once the selected candidate has demonstrated proficiency, a hybrid work schedule of tp to two (2) remote days per week will be available if desired.

The Ideal Candidate

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.

Washington County is dedicated to the recruitment and recognition of a talented and diverse workforce that is committed to public service. Our shared values of professionalism, innovation, equity, integrity, stewardship, and accountability guide the way we conduct ourselves and deliver services to our customers. Supported by the work of our Office of Equity, Inclusion, and Community Engagement, Washington County celebrates diversity in our employees' backgrounds, beliefs, identities, and abilities, while supporting growth opportunities for all.

ESSENTIAL JOB DUTIES

To review the required knowledge, skills, and abilities for this classification, please use this link: Senior Administrative Specialist.

MINIMUM QUALIFICATIONS

Education and Experience:

• A high school diploma or equivalent AND
• Four (4) years of progressively responsible experience providing administrative or clerical support.

Additional Licenses, Certificates, Physical Abilities, and Specialty Requirements:

• Must successfully pass a comprehensive background check post offer.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.