Senior Associate, Oncology Business Unit Operations

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on Twitter , Facebook , Instagram , YouTube and LinkedIn .

Job Description

The Oncology Business Unit Operations team is responsible for leading strategy and maximizing effectiveness across all of U.S. Oncology as it relates to the following focus areas: Congresses, Sponsorships, Speaker Programs, GPO Execution, and External Consulting arrangements. This group works collaboratively with other U.S. Commercial Oncology teams to establish and manage strategies derived from brand plans, create annual plans related to the above focus areas, and work alongside AbbVie internal functions to support flawless execution.

The Senior Associate, Oncology Business Unit Operations will be responsible for commercial program and service contract management for AbbVie's oncology portfolio. The successful candidate will closely collaborate with the U.S. Oncology Brand, Legal, Office of Ethics and Compliance (OEC), Field Operations, Field Sales, Central Consultancy Group (CCG), Finance, Purchasing, IT, Accounts Payable, Accounts Receivable, and Vendor Management to execute commercial program and service requests.

Key Responsibilities Include:

Contract Management:

• Manages and tracks contracting operations for external/customer facing initiatives such as Sponsorships, Exhibits, and Memberships and internal Oncology Commercial service requests

• Supports department initiatives with cross-functional teams by working with CCG, Purchasing, Finance, Compliance, Regulatory, Legal, Accounts Payable, and IT to ensure all processes are followed and are complete in accordance with company requirements and/or standard operating procedures

• Responsible for coordinating and tracking compliance documentation for each request

• Track, monitor, and report any variance to process flows

• Improve the contracting process by taking a step back, analyzing the process, identifying the bottlenecks, quantifying the issue, and recommending solutions

Project Management:

• Build and maintain relationships with Stakeholders

• Develops, tracks, and manages request timelines to ensure on time execution

• Direct focus and resources to align with business strategy and needs

• Leads and coordinates meetings and touch points with key stakeholders

• Tracks and manages status and identify risks to achieving project milestones

• Use multiple systems/software tools (Conga, Fiori, iHub, Invoice Tracker, Salesforce, Sharepoint, Smartsheet, SNAPP, SRM, Veeva, Vendor Master, etc.) to capture, read, analyze, and report pertinent data

Financial Management:

• Provide support to the Vendor Management process

• Receive invoice/payment requests, determines the appropriate compliant solution, and facilitates and/or executes payment

• Follow the Purchase Order or Administrative Check Request process and ensure accuracy

• Troubleshoot payment challenges elevated by assigned business unit staff and/or vendors

• Maintain daily support of financial payments (invoices)

Others:

• Ad hoc reporting

• Provide coverage support in the absence of other direct or cross-functional team member

Qualifications

Required:

• Bachelor's Degree

• 3+ years of professional experience

• Proficient in MS Word, Excel, PowerPoint, Outlook

• Highly self-motivated, detailed and results-oriented; able to manage own schedule, work independently, track activities and expenditures

• Strong organizational skills

• Possesses strong project management, verbal, written and professional skills

• Can effectively work with various departments and communicate clearly

• Comfortable with last minute requests and changes

• Can thrive in an environment with some ambiguity

• Ability to effectively manage multiple competing priorities

• Easily able to learn various new programs and processes

Preferred:

• Knowledge of AbbVie policies, procedures, culture, and other brand team operations

• Knowledge and experience in hematology and solid tumor markets

• Pharmaceutical industry experience preferred

• Continuous Improvement and/or Change Management skills

Location

• Lake County or Bay Area (South San Francisco)

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html