Senior Construction Record Keeper

Garver's Texas Construction team is seeking a professional, experienced Senior Construction Record Keeper. This role supports Garver's growing Transportation team through the following responsibilities:

Primary Duties

• Construction Project Records - Preparing, coordinating, and distributing records for the management of CEI activities on construction projects.
• Assisting staff with research information, report reproduction and public meeting notification mailings
• Organizing project information, overseeing the Garver Plan Room and providing bid advertisement support
• Assisting regional finance team by entering A/P receipts into specialized software, reconciling and entering credit card statements, entering mileage logs, light billing and ensuring A/R is deposited
• Assisting staff with project certificates of insurance tracking and renewals
• Updating Vision software as directed by project managers and marketing
• Coordinating use of office conference rooms, company vehicles and field equipment
• Coordinating travel, hotels, meals and itineraries for staff and client meetings as well as office functions (i.e. teambuilding events, staff picnic, Christmas party, etc.)
• Managing registrations for webinars, conferences/seminars and staff licenses
• Working in conjunction with full-time Regional Finance Administrator to monitor the front desk to greet clients or guests as well as sign for deliveries
• Directing phone calls, sorting mail, producing document copies, binding reports, updating employee information, ordering office/breakroom supplies and filing
• Ensuring that all common areas are orderly, coordinating office cleaning/maintenance and notifying staff of building maintenance
• Collaborating with team leaders and HR to administer new employee paperwork and orientations
• Assisting with special projects as requested

Ideal candidates will be able to thrive in a team environment, be task-oriented, self-motivated with strong attention to detail and operate with a client-focused, service mentality.

Requirements

• High school diploma or equivalent
• 10+ years' experience in an administrative support role
• 10+ years' experience in AEC industry
• Proficient with MS Word, Excel, Power Point and Project
• Strong initiative, organization, and communication skills
• Strong attention to detail

Preferred Skills

• Experience working in the professional services industry
• Experience in office administration
• Ability to conceptualize processes and propose improvements

Grow With Us

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,200 employees across the United States. Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for. Learn more at GarverUSA.com.

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.

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