Senior Event Coordinator

Hiring Department

Student Unions

Job Description

Summary
The Office of Reservations and Events provides logistics and service support for events and meetings taking place throughout the University of Missouri campus seven days a week. The Senior Event Coordinator will be responsible for planning, organizing and executing a wide variety of events for the Division of Business Operations & Strategic Initiatives as well as serve other campus departments for event planning support as requested and scheduled. We are seeking an experienced professional with the ability to address issues before they arise and thrives in a fast-paced environment.

Key Responsibilities

• Coordinate and execute internal events hosted by the Division of Business Operations, from conception to clean up (logistics, room reservations, set up, vendors, catering, programs, breakdown, etc.).
• Independently develop detailed agendas or run-of-show itineraries for a wide variety of events. Events may include VIP receptions, grand openings, showcases, milestone celebrations, recognition events, retirement celebrations among others.
• Manage all event related fiscal responsibilities and maintain comprehensive and accurate records of past events. This will include vendor relationships, orders, delivery, invoice payments, etc.
• May develop budgets for events, or work within parameters of given budget for events. May prepare post event reports and conduct debriefs with customer.
• Work with assigned clients to support their event planning needs, meeting established success metrics. Receive and provide constructive feedback throughout the event planning process. See tasks through to completion. Conduct debriefs of events with necessary stakeholders.
• Seek collaboration with staff/faculty and off campus constituents as necessary for event support and work closely with colleagues in the division to successfully put on events.

Desired Skills

• A good sense of professionalism and eye for detail.
• Customer service skills and experience directly working with clients to achieve their desired results in an event setting.
• A drive towards continual improvement.
• Experience with multitasking and managing day-to-day event timelines/logistics.

Reports to the Interim Director - Reservations & Events

Shift

Schedule may vary with event needs, generally Monday-Friday 8am-5pm

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Three years' experience in event planning - from conceptualization through implementation.

Anticipated Hiring Range

Salary Range: $51,875.20 - $65,000

Grade: GGS-010

University Title: Senior Program/Project Support Coordinator

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

Resume, Cover Letter, References

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.