Senior Event Manager | Moody Center

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Overview

The Sr. Event Manager reports directly to the Vice President of Event Services. The Sr. Event Manager position shall be responsible for all event production as the liaison for the facility and the promoter. This will include all Mody Center events; basketball games, concerts and family shows. Responsible for all event planning, event day operations and tear down, including all front and back of house activities and personnel during events. Requires commitment to work a flexible and irregular schedule, including lengthy hours, early mornings, late evenings, weekends and holidays according to specific event agendas and assignments. This position will oversee Event Managers and assist them with their scheduling and execution of events.

This role pays a yearly wage of $70,000 to $75,000 plus bonus

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until October 24, 2024

Responsibilities

• Effectively lead, direct and work alongside Event Managers with the goal of creating exceptional experiences at Moody Center. Recruit, hire and train full time staff in the department.
• Manage scheduling of Event Managers and assist with the assignments of events.
• Maintain the Arena Calendar for internal departments.
• Develop relationships with key stakeholders (Live Nation, University of Texas Athletics, 3rd Party Promoters, OVG Hospitality) and proactively improve operations with the respective parties.
• Approve final invoices.
• Demonstrate knowledge in operation procedures, facility capabilities, industry terminology, event-related services and technical requirements for the types of events anticipated at the facility.
• Manage and advance large scale events including concerts, sports events, and special events.
• Manage all production needs including stagehands, medical, fire, security, audio & visual and all operating equipment.
• Manage planning, budgeting, and coordination of event operations before, during, and after assigned events for approximately 150 events annually.
• Work with Senior Events Manager to ensure all laws, codes, ordinances, polices, procedures, risk management, safety precaution, rules/regulations and emergency procedures are followed.
• Communicate and disseminate event related information to appropriate departments, vendors, and others to ensure necessary levels of staffing coverage and overall event understanding.
• Develop and maintain effective working relationships with clients, partners, and all stakeholders.
• Meet with client groups to plan and organize assigned events and/or meetings.
• Guide clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Prepare cost estimates and monitor final billing for assigned events.
• Provide clear, concise, and timely communication of detailed requirements to all Moody Center departments.
• Resolve problems in a timely manner; analyze and gather information and identify alternative solutions quickly and effectively.
• Monitor and supervise facility set up.
• Create AutoCAD's for events.
• Serve as primary liaison between clients and facility departments for assigned events.
• Monitor in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follow up on all client request, concerns, and problems.
• Manage the creation and formal submittal of AutoCAD drawings to the local fire marshal office for events to include adherence with local fire codes, rules, and regulations.
• Work extended and/or irregular hours at Moody Center events including nights, weekends and holidays as needed.
• Meet the physical demands of this job, which include being able to get in and around the facility (requires personal mobility), lifting, carrying, moving, climbing, working from various heights, and moderate to loud noises.
• Serve as manager on duty as required.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree from an accredited college or university in public assembly facility management, hospitality management, business administration, or a related field preferred. Relevant education and experience may be substituted as appropriate.
• 5-7 years' experience in large sports and/or music entertainment management and production.
• Experience placing stagehand, audio & visual, show runners, police, security, and medial staffing calls for large scaled events and sporting events.
• Experience in dealing with third party venders for gasses, heaving machinery, catering and furniture / equipment rentals.
• Experience with AutoCAD.
• Training in Active Shooter, Bomb Threats and Severe Weather.
• First Aid, CPR, and AED Certified.
• Knowledgeable in ADA code and compliance.
• Knowledge of budget preparation and control.
• Adaptable with the ability to work under pressure to meet deadlines.
• Strong verbal and written communication skills, with an expert ability to present and communicate new ideas and concepts.
• Extremely organized and detail-oriented, resourceful, quick learner and able to handle multiple projects and simultaneously.
• Ability to work well in a team-oriented, fast-paced, event-driven environment.
• Excellent customer service skills.
• Knowledgeable and proficient with Microsoft Office applications, Payroll Systems and Photoshop.
• Ability to work event nights, weekends, and holidays as required.

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