The Center for Advanced Vision Science (CAVS) within the Department of Ophthalmology at the University of Virginia seeks a Senior Grants and Contracts Administrator.

The successful candidate will:

• Advise faculty in the preparation and submission of proposals in accordance with funding agency policies.
  
• Gain familiarity with and use internal financial and pre-award platforms to submit proposals, submit award modifications, submit all required documentation and approvals, initiate and manage sub-awards, monitor budget, and assign salary costing allocations based on effort.
  
• Collect required data in preparation of renewals and reports.
  
• Ensure all proposal documents are aligned with current Federal standards or adhere to non-Federal proposal requirements, including formatting and content.
  
• Responsible for budget preparation and monitoring, ensuring strict adherence to budget limitations.
  
• Assist with budget negotiation, as needed, to ensure no unfunded costs.
  
• Contact sponsors when there is a need for clarification on policies and procedures for proposal submission.
  
• Monitor spending to ensure appropriate use of funding, including salary allocations, internal and external sub-award set-up and monitoring, and OTPS expenditures align.
  
• Monthly meetings with PIs, trainees, students, and other team members to review budgets, salary allocations, upcoming conferences, and discuss any current or foreseen issues.
  
• Compile, analyze, and interpret complex data to analyze situations, identify problems, and recommend solutions to faculty.
  
• Coordinate, schedule, and review effort reporting.
  
• Provide financial forecasts.
  
• Perform monthly expenditure reviews for accurate spending.
  
• Ensure trainee and student stipends are entered correctly in the system for prompt and accurate payment.
  
• Establish, monitor and maintain subcontracts with local universities.
  
• Review and approve external subcontract invoices and agreements.
  
• Monitor project progress; prepare progress reports in compliance with sponsor guidelines.
  
• Understand and interpret sponsor and university laws, policies and procedures governing research administration.
  
• Track completed milestones for clinical research and assist with invoice creation and tracking of payments from sponsors.
  
• Perform record keeping of trainee participation records and mentor lists
  
• Track abstract presentations, talks, and papers for mentors and trainees.
  
• Track incoming funding and resolve any discrepancies with sponsor
  
• Assist in the Department budgeting process by providing the faculty salary allocations and funding sources, anticipated grant submissions, and other information as requested.
  
• Assist PI with any ad hoc general award management needs
  
• Ensure the PI and research groups are aware of and utilizing correct awards for spending.
  
• Identify and resolve errors on award spending in compliance with sponsor guidelines.
  
• Coordinate with Administration Team on any funding shortages to devise interim support plans.
  
• Execute budget extensions, revisions, PI changes, award transfers, and other modifications as needed.
  
• In addition to the above job responsibilities, other duties may be assigned.
  

Knowledge and Skills:

• Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
  
• Demonstrated ability to investigate unforeseen questions and scenarios to resolve in an accurate and timely manner.
  
• Ability to provide technical advice and information to faculty and staff in area of expertise.
  
• Aptitude to oversee grant proposals and financial transactions.
  
• Strong interpersonal, communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  
• Ability to make administrative/procedural decisions and judgments.
  
• Aptitude to analyze budgetary line items for compliance with budget guidelines.
  
• Human relations, leadership skills, and the ability to function in a team environment required.
  
• Capacity to multi-task and work towards several objectives simultaneously on tight deadlines.
  
• Have a proactive mindset.
  
• Ability to solve moderately complex accounting and reconciliation issues.
  
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
  

Minimum Qualifications:

• Education: Bachelor's degree
  
• Experience: Five years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
  
• Licensure: Certified Research Administrator (CRA) certification is preferred.
  

Preferred Requirements:

• Exceptional background in post-award financial management.
  
• Exceptional background in managing training grants, or similar, strongly preferred.
  
• Familiarity with Huron and WorkDay preferred
  
• Familiarity with broad spectrum of sponsored research programs and the ability to provide generalized guidance to students and early career investigators.
  

This position is a restricted position and is dependent upon project need, availability of funding and performance. This is an Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits .

This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

Physical Demands :

This position is located in Charlottesville, VA. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply:

Please apply through Careers at UVA and search for R0058122 .

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' and search for R0058122.

Complete an application online with the following documents:

• CV
  
• Cover letter
  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Yelena Markazyan, Academic Recruiter at ym3mm@virginia.edu

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.