Senior Research Administrator - Post-Award, School of Medicine/Department of Pediatrics

Position Summary:

As a member of the Department of Pediatrics (DoP) Research Office (PRO) and Child Health Research Institute administrative team, this position is responsible for sponsored research post-award administration for the DoP. The position provides post-award sponsored funding support to individual DoP faculty at the individual award level, while participating in strategic portfolio management.

Core Responsibilities:

•Manages post-award activities in support of an assigned portfolio of grants and contracts within the DoP.
•Uses knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award.
•Tracks deadlines for Research Performance Progress Reports. Prompts faculty well in advance of deadlines, prepares and submits required report to various funding agencies.
•Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
•Ensures adherence to quality standards and all policies and award regulations. Creates high quality written documents.
•Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
•Sets up award in financial system. Distributes award information to PIs, co-PIs and relevant staff and other VCU academic units.
•Performs all effort allocations and maintains master effort-allocation dashboard.Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing).
•Reviews and reconciles award expenditures and budgets, making adjustments, as necessary. Projects and forecasts future award expenditures. Manages budget and spending tracking, reporting and compliance timelines through the lifecycle of the grant or contract.
•Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
•Monitors compliance with agency and University regulations regarding reporting.

•Coordinates and submits requests for No Cost Extensions, Carryover, Rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
•Facilitates the approval of invoices to pay subcontractors.
•Reviews effort reports and manages quarterly effort certification processes.
•Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
•Assists in transferring awards out of the university.
•Closes out all funded projects consistent with university process and timelines.
•Follows and adheres to SOPs related to post-award functions.
•Assists PIs with non-financial report submissions, as necessary.
•Performs related responsibilities as required.