Senior Staff Accountant, Facilities Finance

Posting Details

Position Information

Fiscal Year 2024-2025
Position Title Senior Staff Accountant, Facilities Finance
Classification Title Staff Associate
Department Facilities Finance
Posting Number P240257
Posting Link https://www.ubjobs.buffalo.edu/postings/51553
Employer State
Position Type
Professional Appointment Term Term
Salary Grade SL4

Posting Detail Information

Position Summary
Position will be responsible for supporting the Assistant Director and Director of Finance with the day-to-day, monthly, and year-end operations of the Accounting / Finance Department within University Facilities. This includes supporting short and long term planning and the formulation / implementation of processes and procedures.

Responsibilities include but are not limited to:

• Provide leadership to a staff of two FTE responsible for payroll and billing functions. Ensure departmental actions and goals align with those of Facilities and the University. Provide development opportunities, coaching and recognition to staff. Manage performance programs and reviews; oversee monitoring of time and attendance. Ensure appropriate staffing levels and cross-training to provide uninterrupted services and achievement of KPI targets.

• Contribute to the coordination and monitoring of business operations and financial activities across all accounts. Assists in analyzing existing processes / procedures and implementing changes to increase the overall effectiveness of department financial operations. Help to create, monitor and update internal controls; ensuring compliance with policies and regulations. This includes the development and implementation of sample audits where appropriate.

• Assist the Assistant Director of Finance in managing a month-end and year-end checklist of all accounting activities to be completed, including manual entries, customer billing, collections, and payroll processing. This includes oversight and improvement of aged receivables and providing detailed overtime analysis for leadership to review.

• Support the development, review, and update of billing rates and expenditure recoveries. Work with the Facilities Customer Service and Operations teams on the billable work order process. This includes but is not limited to reviewing if work is appropriately designated as billable or non-billable, calculating and reviewing service rates, collecting appropriate documentation to support estimates, reviewing actual costs verses estimates, tracking and reporting of sales tax for non-exempt customers.

• Perform and oversee account reconciliations.

• Support the Assistant Director of Finance with the development and execution of a training program on key financial policies, procedures, and practices for new Facilities employees/supervisors as appropriate.

• Respond to planned or unforeseen emerging issues / circumstances. Recommend solutions and resolve short and long term operational / transactional issues escalated from employees, audits, etc.
  
  

Outstanding Benefits Package

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities

Minimum Qualifications

• Bachelor's Degree in Business, Accounting, Finance or a related field.
• A minimum of three (3) years of experience working with account reconciliation, cost accounting, payroll, variance analysis, generally accepted accounting principles and internal control measures (i.e. Sarbanes Oxley compliance) is required.
• Strong interpersonal skills and the ability to streamline processes.
• Strong Microsoft Excel skills are mandatory.
• Sound analytical and problem-solving skills as well as the ability to work independently, manage multiple projects simultaneously and prioritize own work to meet deadlines.
• Candidate must be detail and process-oriented and can communicate information and respond to inquiries/requests with diplomacy and tact across all levels within the organization.
• Prior experience in proactively developing creative solutions to complex problems is essential.

Preferred Qualifications
Physical Demands
Salary Range $70,000 - $85,000
Additional Salary Information
Type Full-Time
Campus North Campus
Posting Alerts
Special Instructions Summary
Additional Information
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Is a background check required for this posting? Yes
Background Check Notification Employment in this position will be contingent on the university's verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.

Contact Information

Contact's Name Margaux Benoit
Contact's Pronouns
Contact's Title Assistant Director of Finance, Facilities
Contact's Email margauxl@buffalo.edu
Contact's Phone 716-645-2693

Posting Dates

Posted 07/24/2024
Deadline for Internal Applicants 08/07/2024
Deadline for External Applicants Open Until Filled
Date to be filled 09/10/2024

References

Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
   • Yes
   • No
2. * Please indicate your current employment affiliation with the University at Buffalo.
   • Faculty
   • Faculty Student Association (FSA)
   • Research Foundation Employee
   • State Classified
   • State Professional
   • UB Foundation
   • TA/GA
   • Student
   • No Current Employment Affiliation
3. * How did you first hear about this employment opportunity?
   • AcademicKeys.com
   • CareerExposure.com
   • CareerWomen.com
   • Chronicle of Higher Education
   • DiversitySearch.com
   • GoogleJobs.com
   • HERCjobs.org
   • HigherEdJobs.com
   • IMDiversity.com
   • Indeed.com
   • LinkedIn.com
   • MBACareers.com
   • Conference
   • Personal Referral
   • UBJobs.buffalo.edu
   • Other

Documents Needed To Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents