Title: Small Purchase Charge Card (SPCC) Program Administrator DSP03775

State Role Title: Procurement Officer II

Hiring Range: Negotiable and Commensurate with Experience

Pay Band: 5

Agency: Department of State Police

Location:North Chesterfield, Virginia

Agency Website:vsp.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

We are seeking to expand our diverse team of change makers and innovators. As a member of the Virginia State Police family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with the Virginia State Police!

Established in 1932, the Virginia State Police has grown to be the largest police department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team. We provide an outstanding benefits package, including excellent health insurance, membership in the Virginia Retirement System, deferred compensation, paid leave starting on day one, and other benefits available to Commonwealth of Virginia Employees.

In addition, the Virginia State Police supports its personnel through a comprehensive, holistic Wellness Program. From our Therapy Dog, Piper, to full-time peer support, our wellness staff teaches and coaches "cognitive fitness" for all employees every step of the way. Our Wellness Program fosters a welcoming, peer-oriented, inclusive environment with the resources to support our employees throughout their entire VSP career. We are committed to providing the best so you can be at your best!

Contact Human Resources for additional details.

•Conducts Small Purchase Charge Card (SPCC) audits daily, monthly, and annually.
•Provides assistance and training to cardholders.
•Manages the SPCC Program and processes new card requests and deactivations.
•Processes requests for exception/restriction lifts, late payments and limit increases.
•Purchases goods and/or services and enter purchase requisitions in eVA as needed.
•Ensures that all procurements are done in accordance with the Virginia Public Procurement Act, the Agency Procurement and Surplus Property Manual (APSPM), VITA Buy-IT Manual, and Department policies and procedures.
•Reviews and edits assigned eVA purchase requisitions.
•Processes all purchases against contracts through eVA.
•Approves eVA purchase requisitions within delegated authority.
•Ensures appropriate back-up documentation is attached to electronic purchase order (PO) file (vendor quotes, proprietary justifications, sole source approvals, Quick Quote bid tab, vendor Certification of Insurance, mandatory source release forms).
•Ensures set-aside requirements utilizing Department of Small Business and Supplier Diversity (DSBSD) certified Micro and Small Businesses. The file must be documented if the procurement is exempted or there are no Micro or Small businesses.
•Makes corrections to eVA requisitions that are not in compliance with state purchasing rules and regulations or deny requisition. If requisition is denied, include reason for rejection in the comments box on the eVA requisition.
•Follows up with vendors as necessary to ensure timely delivery of ordered or contracted supplies, equipment, and services to minimize disruption to operations.

Minimum Qualifications

•Considerable knowledge of performing Small Purchase Charge Card Program (SPCC) Administrator duties. •Considerable knowledge of Commonwealth Accounting Policies and Procedures (CAPP) Manual and state procurement policies for the purchase of goods and
services in accordance with the Agency Procurement and Surplus Property Manual (APSPM) and Information Technology goods and services in accordance with the Virginia Information Technology Agency (VITA) Buy-IT Manual.
•Working knowledge in performing various SPCC Program Administrator activities to include requesting new SPCC's; in deactivating SPCC's; in processing exception, processing restriction lifts; in obtaining approvals for late payments; in completing required SPCC reports: in completing SPCC audits; in completing annual
requirements; and in analyzing data and developing reports.
•Skill in operating computers and using MS Office (Word, Excel, PowerPoint), other databases, and the eVA procurement system.
•Demonstrated ability to interpret and apply state procurement and SPCC regulations, policies, and procedures; to plan, organize and manage multiple projects simultaneously; to communicate effectively in English orally and in writing; to organize and maintain files and records; to work independently, managing own time and work, and as a member of a team; and to provide SPCC and Procurement guidance to Agency staff regarding the requirements of the SPCC program and procurement.
•High school graduate or equivalent.
•Experience working with the Commonwealth of Virginia Small Purchase Charge Card Program.
•Certification as a Virginia Contracting Associate (VCA) is required.
•Statement of Economic Interest is required.

Additional Considerations

•Certification(s) as a Virginia Contracting Officer (VCO), Certified Public Purchasing Officer, Certified Public Professional Buyer or Certified Purchasing Manager are preferred.
•Experience in the procurement of wide variety of goods and services within state government using eVA procurement system preferred.

Special Instructions

A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P.M. on May 27, 2024. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation or any other categories protected by applicable federal, state or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

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