Sr Administrative Assistant II, Radiology

Why UT Southwestern

UT Southwestern Medical Center is one of the 10 best large employers in the United States and among the top 5 of healthcare employers, according to the America's Best Employers 2022 list compiled by Forbes. UTSW is also ranked as the top healthcare employer for diversity in the US according to the America's Best Employers for Diversity 2022 list compiled by Forbes and Statista; and we are the only healthcare institution listed among the top 20 employers nationally.

Position Summary & Preferred Qualifications/Experience:

The Department of Radiology is seeking an experienced Senior Administrative Assistant II to join a highly productive and collaborative team.

This individua will be responsible for providing administrative support to clinical faculty leadership and faculty in the clinical division. Administrative support include the following core tasks: Calendar and Meeting Maintenance which includes scheduling meetings, handouts, meeting minutes, meeting follow-up and sometimes catering. Additional duties include creating schedules, ordering, reimbursements, travel, Qgenda, CME upkeep and CV maintenance.

Preferred Skills:

• Comfortable in a fast-paced environment, working across multiple projects simultaneously
• Strong critical thinking and problem-solving skills
• Ability to quickly able to learn new concepts, systems, and processes
• Ability to accomplish tasks accurately and completely
• Ability to effectively communicate thoughts and concepts in a clear, concise manner.

Experience and Education

• High school graduation or GED and four (4) years related work experience required
• May consider higher education completed in lieu of minimum requirements

Job Duties

May perform some or all of the following:

• Provides moderately complex administrative skills for a department
• Prepares, maintains and posts records, reports and budget information
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports
• Selects office vendors and monitors purchasing processes
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures
• Organizes office procedures to ensure effective operation
• Acts as department liaison with other departments and agencies
• Processes all personnel and purchasing transactions following institutional policies and procedures
• Determines work priorities and monitors progress toward work deadlines
• Ensures document retention processes are followed using established guidelines

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/

This position is security-sensitive and subject to Texas Education Code •51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.