Sr. Associate Director, Housing Facilities 110140

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.

Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu . For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu .

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 110140 Position Title (Classification Title): Associate Director 110140 Working Title: Sr. Associate Director, Housing Facilities Job Summary: The Sr. Associate Director is responsible for management of Housing facilities staff and maintenance of all facilities in the Department of Housing and Residence Life. Facilities include 7 residence halls, housing a combined total of 1500 students. Responsible for strategic facilities and budget planning, reporting, safety, preventative maintenance, communicating with internal and external stakeholders, including students, staff, the Director of Housing and Residence Life, the AVP for Student Affairs, and the AVP for Facilities.
This position oversees a staff of 7-10 employees, including groundskeepers, HVAC specialist, handyman, electrician specialist, maintenance supervisor and superintendent. Manages short- and long-term projects including new construction, renovation, utilities upgrades, routine/preventative and long-term maintenance, and emergency repairs.

Department Housing Residence Life FLSA: Exempt Minimum Qualifications: Masters degree in an appropriate area of specialization and four years of appropriate experience; or a bachelors degree in an appropriate area of specialization and six years of appropriate experience. Position Qualifications: The Sr. Associate Director will possess extensive facilities management experience, including knowledge of construction principles, project management, maintenance standards, building codes, safety systems, and other important aspects of building management.
Master's degree from an accredited institution in an appropriate area of specialization, facilities and/or construction management, or a closely related field, and a minimum of four years of full-time experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and six years of full-time experience. Specific knowledge of construction and maintenance systems principles, practices, procedures, codes as it applies to university residence buildings and facilities. Ability to identify potential problems and develop corrective procedures and timely solutions to housing facilities issues. General knowledge of local, state and federal construction laws, codes and requirements. Familiar with building systems, including roofing, HVAC, elevators, and plumbing. Ability to lead, motivate, direct, and communicate with all levels of staff/community members. Preferred Qualifications Demonstrated experience working with college student populations in living/learning residential communities:
Ability to develop and maintain positive working relationships
Previous work experience in educational or government environment, preferably a higher education setting
Holds current APPA certification as a Certified Educational Facilities Professional (CEFP) or other related certification.
Strong administrative and problem-solving skills

Essential Functions / Job Duties:

• 45% - The Sr. Associate Director of Housing Facilities provides leadership and supervision in the following areas: Housing Facilities staff, building projects, maintenance of all housing facilities, and ResNet. Responsibilities include: supervision and evaluation of professional staff, administrative duties, provides and participates in professional staff development, supervises the day-to-day operations and facilities future growth and planning for: ResNet, Planned, routine, preventative and emergency maintenance, repair and replacement timelines, construction and renovation projects, key management, security cameras, fire and weather related drills, and building compliance. This position serves as the direct report and communication liaison for collaborative projects on residence hall properties, including site-supervision of the Facilities/Maintenance/Plant Operations staff. Provides oversight for the Housing Facilities Superintendent in his/her recruitment, selection, training, supervision, evaluation and ongoing development of the Housing Facilities staff. Collaborates with HRL team members to efficiently manage facilities-related resident assignments/changes, move-in/move-out processes associated with each academic term. The Sr. Associate Director of Housing Facilities functions provides routine progress and information reports to the Director of Housing and Residence Life and non day-to-day decisions are made in consultation with supervisor/Director. Day-to-day task management is overseen independently by the Sr. Associate Director of Housing Facilities. - (Essential)
• 25% - Works closely with the Director of Housing and Residence Life regarding the budget planning process and is responsible for controlling and making recommendations for new or expanded expenditures within that individual's functional area of responsibility. This position works collaboratively with the Director of Housing and Residence Life to assess programs and services, create strategic long-term plans for future staffing and facility growth to support the departmental mission. Also serves as a member of Housing and Residence Life Leadership Team, departmental committees and task force, and serve in the AD on-call rotation as well as respond to facilities emergencies requiring an immediate response. - (Essential)
• 10% - Plays a key role in assessing the future facilities needs for the department and assists with all aspects of capital projects and new construction. Furthermore, this position is involved in all phases of master planning and design work. Devise and conduct on-going strategic assessment and revision of HRL policies, procedures and protocols to gauge current efficiency/effectiveness of resident satisfaction levels. Establish and maintain excellent customer service rapport and working relationships with diverse resident/student groups, parents, university guests, campus faculty and administrative units regarding important physical facilities issues. - (Essential)
• 9% - The Sr. Associate Director of Housing Facilities is tasked with researching vendors and materials as well as reaching out to other Universities for relevant national "Best Practices" information for eventual implementation. Responsible for receiving, reviewing, and the timely payment of vendor invoices for HRL Facility purchases. Works with the Business Coordinator regarding the weekly departmental check run and submits timely paperwork for their pcard purchases to the Business Coordinator. - (Essential)
• 5% - In the absence of the Director of Housing & Residence Life, the Sr. Associate Director of Housing Facilities may assume decision making authority for the department within their area of supervision. - (Essential)
• 5% - Develop, implement and coordinate HRL emergency maintenance (after-hours) protocols and responses and HRL portion of on-going campus-wide Emergency Response protocols and Evacuation plans. Responsible for accurate record keeping of facilities related expenses during an emergency. Devise and implement comprehensive renovation plans and budgets for improving and upgrading residential building security, facilities and initiatives. Conduct requisite staff training sessions. - (Essential)
• 1% - Engage in activities, commensurate with their position, that support civility and inclusivity. Other duties as assigned. - (Essential)

Physical Demands:

• Physical Requirements: Regularly involves lifting, bending or other physical exertion. Often exposed to one or more disagreeable environmental factors, such as heat, cold, noise, dust, dirt, chemicals, etc., with often to the point of being objectionable.
• Impact of Deadlines: Externally imposed deadlines set and revised beyond one's control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
• Standing: Frequently
• Walking: Frequently
• Sitting: Frequently
• Reaching with hands and arms: Frequently
• Climbing or balancing: Frequently
• Stooping: Frequently
• Use of hands to handle objects: Frequently
• Lifting up to 10lbs: Occasionally
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Number of Vacancies 1 Work Hours 8:00 am - 5:00 pm; Monday-Friday FTE 1.0 Salary Range $82,000 - $87,000 Pay Basis Annually Closing/Preferred Response Date: 9/20/24 Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.