Sr Coordinator, Hospitality Product & Inventory

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Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

What You'll Do:

Support collaboration across the Commercial Hospitality Product & Inventory team on the product development, management, and implementation of comprehensive hospitality packages for the Milano-Cortina 2026 and the Los Angeles 2028 Olympic & Paralympic Games. This senior coordinator position involves project management, knowledge capture and distribution, and supporting the organization and efficiency of the day to day business operations of the various teams of product development, content production, inventory management, and technology systems.

Responsibilities:

• Assist the On Location Olympic Hospitality Product & Inventory team with organizational and administrative tasks, with a focus on project management and supporting across multiple Olympic games.
• Develop and maintain an understanding of our Airtable based project management system and be a resource to support and educate others on usage and best practices.
• Maintain accurate records of meetings, including minutes, action items, and proper cross functional coordination.
• Develop and maintain a working knowledge of internal workflow processes and technology systems used to support the business, including daily product tracking and other business operations.
• Assist in ideating, creating, maintaining, and executing an innovative and strategic product architecture related to event tickets, hospitality, and travel experiences.
• Establish and maintain working relationships with internal and external functional teams.
• Liaise and collaborate with product teams and other internal functional areas to build products and maintain inventory within inventory and ticket management systems.
• Assist with daily tasks, including but not limited to developing briefs, maintaining and/or updating timelines associated with go-to-market initiatives, internal and external presentations, sales collateral, digital system management, and more.
• Support team and department leads with miscellaneous projects and presentations.

You Have These:

• Excellent organizational and multitasking skills, demonstrating an ability to manage time effectively across multiple projects and assignments.
• Experience in project management and the ability to define a project's goals and scope, document project tasks, and ability to follow up with individuals for updates and completion of tasks.
• Good communication and interpersonal abilities, with a willingness to learn and contribute to a team-oriented environment.
• Eagerness to collaborate and contribute positively to the team's objectives.
• Ability to identify and mitigate risks that could impact a project's successful delivery
• Ability to identify gaps in our processes, communication, or documentation.

We'd Love If You Also Have These:

• Keen attention to detail and a commitment to understanding the broader project objectives.
• Ability to remain calm and focused in a fast-paced environment, with a willingness to take on new challenges.
• Enthusiasm for learning and adapting to new tools and technologies. Experience with
• A collaborative mindset and the ability to work effectively within a team.
• Exposure to or interest in learning about the ticketing systems and reports
• Strong interest in the sports ticketing and hospitality industry, with a passion for creativity, solutions, and an entrepreneurial spirit.
• Experience with Airtable, One Note, and Excel.

Join our team and embark on an exciting journey contributing to the success of the On Location Olympic & Paralympic project, while gaining valuable experience and growing your career in event hospitality.

Travel:

Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays. International travel may be required. Expected travel may range from 5-10% annually and typically specific to event operations as needed to support the business.

How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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