Staff Assistant Path-O-Hematopathology

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Job Title: Staff Assistant
Department: Path-O-Hematopathology
Location: Hospital of the University of Pennsylvania - 3400 Spruce St
Entity: CPUP
Hours: 8/8:30A start time, M-F, on-site

Summary: Responsible for clerical and clinical support within the department to include administrative, clinical and research related duties. Acts as a service resource for monitoring testing orders and sample retrieval for Hematopathology clinical services. Collaboratively works with the Hematopathology service coordinator on requests and coordination. Candidate needs to have strong organization, coordination and electronic communication skills.

Responsibilities:

• Administrative Duties:
• Maintain multiple calendars/schedules and meetings.
• Compilation and submission of expenses for travel, subscriptions, memberships and books for re-imbursements in a timely fashion.
• Answer and screen phone calls.
• Take appropriate messages or delegate calls to appropriate support staff.
• Has high level of organizational skills, respect for others, problem-solving skills, resourcefulness and understanding of responsibilities.
• Other administrative duties as required to support divisional needs.
• Clinical Duties:
• Provide cross coverage for administrative staff and the Hematopathology service coordinator as directed by manager.
• Accession flow cytometry cases.
• Copy and disseminate weekly reports to pathologists.
• Transcribe consult pathology cases for clinical service.
• Research Related Responsibilities:
• Retrieve materials as needed for research projects

Abilities:

• Communicate with internal and external constituents
• Follow oral and written instructions
• Ability to use Microsoft Word, Outlook, Excel, and Power Point

Education or Equivalent Experience:

• H.S. Diploma/GED (Required)
• And 5+ years' experience in a High-Level Administrative Assistant Role (Required)
• Associate or Bachelor's degree Preferred
• Healthcare administration experience is a plus
  

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

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We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.