Job no: 518746
Work type: On Campus
Location: Normal, Illinois

Title: Student Assistant-Front Desk Staff- Office of International Engagement
Employee Classification: Student Help Regular
Division Name: Academic Affairs
Department: Office of International Engagement

Job Summary

1. Assist during orientations, fairs, previews, meetings, and other events hosted by OISP
2. Prepare documents and envelopes for mailing using E-Ship Global, DHL, USPS, campus mail, etc.
3. Drop off, pick-up, and distribute incoming and outgoing mail
4. Prepare packets and flyers for programs and events
5. Accurately perform general clerical duties including data entry, filing, copying, faxing, and scanning
6. Discreetly handle confidential or privileged governmental documents
7. Run office errands on campus
8. Escort OISP guests around campus
9. Assist with social media projects
10. Other duties as assigned and necessary including (but not limited to):
a. General cleaning
b. Assist with inventorying
c. Maintain general organization of office, work room and back room
d. Organize and replenish program/informational materials
11. Some lifting, transporting, or moving materials, etc. will be essential (approximately 10-50 lbs.)

*Note: All duties and requirements stated above are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the Student Assistant occupying this position. Student Assistants may be required to perform other job-related duties assigned to them by their supervisor(s).

Pay Rate

$14.00/hour

Preferred Qualifications

• Excellent written and verbal communication skills
• Attention to detail
• Ability to multi-task and prioritize work
• Pleasant demeanor
• Microsoft Office Suite

Proposed Starting Date

August 2024

Required Applicant Documents

Resume & Work Availability

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383 . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311 .

Application Opened: 05/14/2024 09:50 AM CST
Application Closes: 06/04/2024 11:55 PM CST