Summary

This Student Trainee (Human Resources Assistant) position is located in the Pay and Benefits Services Branch (PBSB) within the Division of Human Resource Management (HRM), Office of Information and Resource Management (OIRM). The primary purpose of the position is to provide support to the Human Resources Specialists within PBSB, which includes work/life programs, benefits, and payroll.

This job is open to

• Students
  
  Current students enrolled in accredited educational institutions from high school to graduate level. Includes internships, pathways and other student programs.

Clarification from the agency

Open to individuals who are at least 16 years old, who are students currently enrolled for the Summer/Fall 24' academic terms in a degree or certificate seeking program, taking at least a half-time course load. You also must have a GPA of at least 2.5 on a 4.0 scale. Applicants must have at least one year remaining in their required coursework for completion of their degree or certificate. Non-citizens may apply but must complete a citizenship affidavit.

Duties

This is an opportunity under the Pathways Internship Program. The Internship Program provides students enrolled in high schools, colleges, trade schools and other qualifying educational institutions with paid opportunities to work in agencies and explore Federal careers while completing their education. Veteran's Preference is applied.

As a Student Trainee (Human Resources Assistant), you will perform the following duties:

• Provide routine guidance and support to customers on benefits, payroll, telework, and work/life programs. This includes assisting senior-level HR Specialists with managing the various email boxes with customer inquiries.
• Process changes in duty station personnel actions, benefits, and payroll elections in the payroll system.
• Scan and index documents into the electronic Official Personnel Folder (eOPF).
• Compile data and utilize Microsoft Office, (primarily Excel) or other office productivity software, to arrange data, create reports or charts, or provide other assistance as needed on projects and special requests.
• Review and verify records to identify discrepancies and gaps in information. Coordinate with various sources to obtain additional information to complete records and/or resolve discrepancies. Enter and/or validate data entered in automated systems, as needed, and coordinate with stakeholders to resolve discrepancies.
• Coordinate logistics for in-person meetings, events, and virtual seminars. This includes utilizing Microsoft Teams, SharePoint Online, and Microsoft Forms.
• Develop work/life and benefits program information materials, in both electronic and print formats, for employees including fact sheets, brochures, and booklets designed to increase program awareness, participation, and employee satisfaction.
• Other duties as assigned.

Requirements

Conditions of Employment

1. Selectee will be required to have a background investigation prior to onboarding.
2. Selectee must be enrolled at least half-time in an accredited academic institution & maintain a cumulative 2.5 GPA or higher for the duration of the Internship.
3. Selectee will be required to sign an agreement that outlines the parameters of the Internship Program.
4. Selectee may be required to submit updated transcripts and proof of enrollment upon selection and during the duration of the Internship.
5. Selectee may be required to serve a 1 year trial period.
6. Selectee may be required to complete a background investigation prior to onboarding.

Additional Requirements:

All qualification requirements must be met by the closing date of the announcement.

From the closing date of this vacancy announcement, applicants MUST have at least one year remaining in their required coursework for completion of their degree.

All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full /blocked, you may not receive important communication that could affect your consideration for this position.

Students may be hired for Internship positions at any time during the year and may work full-time or part-time based on office needs.

Qualifications

Applicants must be enrolled at least half-time in an accredited academic institution and have a 2.5 GPA or higher to be eligible for a Pathways Internship Appointment.

In addition to the above appointment requirements, students MUST meet the qualification requirements below:

To qualify at the GS-4 level, you must have at least one year of general experience, which is progressively responsible for clerical or office work. Examples of specialized experience include: utilizing Microsoft Office software; screening, directing, and answering telephone calls; and maintaining files and information;

OR You have successfully completed two years of education above the high school level;

OR You possess a combination of post-high school education and general experience, as described above, that meets 100% of the qualification requirements.

To qualify at the GS-05 level, you must have at least one year of specialized experience equivalent to the GS-4 level in federal service using word processing software to prepare correspondence; responding to routine non-technical inquiries; or other clerical or office support functions. Examples of specialized experience include: preparing and/or reviewing documents for accuracy and completeness; obtaining information from files or general reference sources; and processing human resources forms into a human resources database/system.

OR You have successfully completed four full years of education above high school level;

OR You have a combination of post-high school education and experience that together meet the qualification requirements for this position.

Experience refers to paid & unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) & other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills & can provide valuable training & experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education may be substituted for experience as described in "Qualifications." If qualifying based on education, you MUST submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.

All education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accredited institutions recognized by the U.S. Department of Education. Applicants may verify accreditation at the following website: Accreditation.

PLEASE NOTE: Certificate program is defined as post-secondary education in a qualifying educational institution equal to at least one academic year of full-time study that's part of an accredited college-level, technical, trade, vocational, or business school curriculum.

Additional information

Relocation Expenses will not be paid.

The Internship Program allows students an opportunity to be converted non-competitively to a career-conditional or term position once the student completes all requirements of the Internship Program. Noncompetitive conversion to a permanent or term position is NOT guaranteed. The Intern's eligibility for conversion does not guarantee that the agency will opt for conversion.

This is a non-bargaining unit position.

Veteran's Preference:

If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the VA letter or other required documentation as specified on the SF-15.

It is NSF policy that NSF personnel employed at or IPAs detailed to NSF are not permitted to participate in foreign government talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to & including removal from Federal Service or termination of an IPA assignment & referral to the Office of Inspector General. Foreign Talent Definitions

NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Ratings will be assigned based on your responses to the occupational questionnaire which will rate the following competencies:

• Accountability
• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Self-Management
• Stress Tolerance
• Teamwork

In some cases, additional assessment processes may be used.

Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.

Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.

The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, this may result in adjustments to your score, or result in your name being removed from further consideration.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  All applicants should submit a resume/CV of their choice and may also submit a cover letter.
  
  Other documents required:
  
  • Official or unofficial college transcripts, including your cumulative GPA, with your application. This office will be unable to determine qualification eligibility without transcripts. Applications without transcripts are incomplete applications and will be rated "INELIGIBLE". Transcripts will NOT be accepted after the closing date of this announcement.
  • Proof of enrollment for the current Summer/Fall 2024 academic term (i.e., course schedule, acceptance letter, letter from the registrar). Applications without proof of enrollment are incomplete applications and will be rated "INELIGIBLE". Proof of Enrollment will NOT be accepted after the closing date of this announcement.
  
  (Note: Applicants must have one year remaining in their degree/certificate program in order to be considered)
  
  Additional Documents, if applicable, may include:
  
  • Veteran's Preference Documentation (DD-214, VA Letter, and SF-15): If you are eligible and claiming 5-point veteran's preference, you MUST submit a copy of your "member copy 4 version" DD-214 or other proof of eligibility. If you are claiming 10-point veteran's preference, you MUST submit a copy of your DD-214, SF-15, "Application for 10-Point Veterans' Preference" and the VA letter or other documentation required by the SF-15. (Please note: An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)
  • Non-Citizens may apply but must certify eligibility by signing and attaching this Citizenship Affidavit to their application. However, non-citizens may NOT be converted to competitive service appointments.
  
  All uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.
  
  IMPORTANT NOTE: PLEASE DO NOT INCLUDE YOUR SOCIAL SECURITY NUMBER, DATE OF BIRTH OR ANY OTHER PERSONALLY IDENTIFIABLE INFORMATION ON YOUR APPLICATION DOCUMENTS.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  Applicants must complete and submit an application online at the Office of Personnel Management (OPM) USAJOBS website at https://www.USAJOBS.gov. An account must be established at the OPM website following the instructions provided in order to apply for the position. Once you have completed the USAJOBS process, you will be re-directed to the USA Staffing system to complete your application process, answer the online questions, and submit all required documents. Applications submitted other than the USAJOBS online application WILL NOT BE CONSIDERED under this announcement.
  
  • Your application and all supporting documents must be received by 11:59 pm Eastern Time (ET) on the closing date of this announcement. Applicants applying online for this position will be able to apply until 11:59 pm Eastern Time (ET) on the closing date of this announcement. Please allow adequate time to complete your application.
  • If you encounter technical difficulties during the process, please submit a USA Staffing Help Ticket for assistance. If you have technical difficulties applying to the vacancy on the USAJOBS website, click on Contact USAJOBS. It is suggested that you do not wait until the last day to apply for a vacancy announcement. We will not accept applications other than those submitted through USAJOBS.
  • As the applicant, it is your responsibility to verify that information entered, uploaded, and submitted is received and is accurate. Ensure that your application includes the required documents listed under "Required Documents" and that they are uploaded in the appropriate fields.
  • If you need a reasonable accommodation for any part of this application and hiring process, please notify the point of contact on this job opportunity announcement.
  
  
  Agency contact information
  
  Staffing and Classification Branch
  
  Email
  
  erecruit@nsf.gov
  
  Address
  
  NATIONAL SCIENCE FOUNDATION, DIVISION OF HUMAN RESOURCE MANAGEMENT
  
  2415 Eisenhower Ave
  
  Alexandria, VA 22314
  
  US
  
  Next steps
  
  You may check the status of your application at any time on the USAJOBS website
  
  Applicants should click 'Track this Application' in the Applicant Dashboard to receive application updates.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

All applicants should submit a resume/CV of their choice and may also submit a cover letter.

Other documents required:

• Official or unofficial college transcripts, including your cumulative GPA, with your application. This office will be unable to determine qualification eligibility without transcripts. Applications without transcripts are incomplete applications and will be rated "INELIGIBLE". Transcripts will NOT be accepted after the closing date of this announcement.
• Proof of enrollment for the current Summer/Fall 2024 academic term (i.e., course schedule, acceptance letter, letter from the registrar). Applications without proof of enrollment are incomplete applications and will be rated "INELIGIBLE". Proof of Enrollment will NOT be accepted after the closing date of this announcement.

(Note: Applicants must have one year remaining in their degree/certificate program in order to be considered)

Additional Documents, if applicable, may include:

• Veteran's Preference Documentation (DD-214, VA Letter, and SF-15): If you are eligible and claiming 5-point veteran's preference, you MUST submit a copy of your "member copy 4 version" DD-214 or other proof of eligibility. If you are claiming 10-point veteran's preference, you MUST submit a copy of your DD-214, SF-15, "Application for 10-Point Veterans' Preference" and the VA letter or other documentation required by the SF-15. (Please note: An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)
• Non-Citizens may apply but must certify eligibility by signing and attaching this Citizenship Affidavit to their application. However, non-citizens may NOT be converted to competitive service appointments.

All uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.

IMPORTANT NOTE: PLEASE DO NOT INCLUDE YOUR SOCIAL SECURITY NUMBER, DATE OF BIRTH OR ANY OTHER PERSONALLY IDENTIFIABLE INFORMATION ON YOUR APPLICATION DOCUMENTS.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Applicants must complete and submit an application online at the Office of Personnel Management (OPM) USAJOBS website at https://www.USAJOBS.gov. An account must be established at the OPM website following the instructions provided in order to apply for the position. Once you have completed the USAJOBS process, you will be re-directed to the USA Staffing system to complete your application process, answer the online questions, and submit all required documents. Applications submitted other than the USAJOBS online application WILL NOT BE CONSIDERED under this announcement.

• Your application and all supporting documents must be received by 11:59 pm Eastern Time (ET) on the closing date of this announcement. Applicants applying online for this position will be able to apply until 11:59 pm Eastern Time (ET) on the closing date of this announcement. Please allow adequate time to complete your application.
• If you encounter technical difficulties during the process, please submit a USA Staffing Help Ticket for assistance. If you have technical difficulties applying to the vacancy on the USAJOBS website, click on Contact USAJOBS. It is suggested that you do not wait until the last day to apply for a vacancy announcement. We will not accept applications other than those submitted through USAJOBS.
• As the applicant, it is your responsibility to verify that information entered, uploaded, and submitted is received and is accurate. Ensure that your application includes the required documents listed under "Required Documents" and that they are uploaded in the appropriate fields.
• If you need a reasonable accommodation for any part of this application and hiring process, please notify the point of contact on this job opportunity announcement.

Agency contact information

Staffing and Classification Branch

Email

erecruit@nsf.gov

Address

NATIONAL SCIENCE FOUNDATION, DIVISION OF HUMAN RESOURCE MANAGEMENT

2415 Eisenhower Ave

Alexandria, VA 22314

US

Next steps

You may check the status of your application at any time on the USAJOBS website

Applicants should click 'Track this Application' in the Applicant Dashboard to receive application updates.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request