Sup, Development Program Admin
Rochester, New York
Employer: University of Rochester
Industry: Facilities Support
Salary: $60431 - $84603 per year
Job type: Full-Time
Opening
Full Time 40 hours Range URG 110 Ofc Sr Vice Pres Advancement
Schedule
8 AM-4:30 PM; OCC WKNDS/HOLS
Responsibilities
GENERAL PURPOSE:
Responsible for overseeing all administrative activities within the department, managing daily operations primarily in human resources, reporting, expense management, and support services. Recommends policies and guidelines for departmental activities. Develops, manages, and controls budgets with the goal of maintaining 100% accuracy leveraging systems to monitor, control, and verify expenditures while conducting financial analyses. Reviews and approves expense reports, time off requests, human resources actions, and invoices. Manages all physical space rehabilitation for the team, with the goal of maximizing allotted space. Often manages the preparation and administration of endowed fund agreements involving diverse funding sources and numerous cross departmental internal partners. Approves and initiates requests for support services. Supports human resources activities, including resume review, interview coordination, and hiring for the administrative team. May supervise a staff of administrative support professionals or other team members if needed.
RESPONSIBILITIES:
Direct Leadership Support
Department Reporting (Creating and Distribution)
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $60,431 - $84,603 Annually
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Full Time 40 hours Range URG 110 Ofc Sr Vice Pres Advancement
Schedule
8 AM-4:30 PM; OCC WKNDS/HOLS
Responsibilities
GENERAL PURPOSE:
Responsible for overseeing all administrative activities within the department, managing daily operations primarily in human resources, reporting, expense management, and support services. Recommends policies and guidelines for departmental activities. Develops, manages, and controls budgets with the goal of maintaining 100% accuracy leveraging systems to monitor, control, and verify expenditures while conducting financial analyses. Reviews and approves expense reports, time off requests, human resources actions, and invoices. Manages all physical space rehabilitation for the team, with the goal of maximizing allotted space. Often manages the preparation and administration of endowed fund agreements involving diverse funding sources and numerous cross departmental internal partners. Approves and initiates requests for support services. Supports human resources activities, including resume review, interview coordination, and hiring for the administrative team. May supervise a staff of administrative support professionals or other team members if needed.
RESPONSIBILITIES:
Direct Leadership Support
- Provides administrative support to the Assistant VP, Regional Advancement
- Manages calendars
- Processing expense reports
- Prepares reporting and other documents as needed.
- Compiles information for donor visits, itineraries, mailings, and meetings.
- Creation of proposals and Updates pipeline as needed
- Communication: Ability to interact with high level donors, senior executives, and staff
- Provides administrative support to 2-3 GO
- Meets with gift officers bi-weekly.
- Manages calendars as needed.
- Prepares reporting and other documents as needed.
- Compiles information for donor visits, itineraries, mailings, and meetings.
- Creation of proposals on behalf of the gift officers.
- Updates gift officer pipeline as needed
- Communication: Ability to interact with high level donors, senior executives, and staff
- Process of expense report
Department Reporting (Creating and Distribution)
- Dashboard reports (weekly for Assist VP and 2 Executive Directors)
- Quarterly Pipeline Reports (monthly - Assistant VP, Associate VP)
- Reunion Reports (Sr. Director Monthly)
- Simon Report (Assist. VP as needed)
- Weekly Recaps (Assistant VP, Associate VP)
- YOY numbers
- Portfolio Reports (GO for Semi Annually reviews)
- Prospect Reports for GO
- Implement new processes (i.e.: Gift Linking, Qualification Processing)
- Ensuring following UR policies (gift processing, prospect gift giving)
- Maintain current training and certifications in Oasis, Workday, and other technologies available.
- Handle invoices and expense reports in a timely manner.
- Develop a thorough understanding of OASIS and successfully pull reports, update donor and alumni data, and research gifts/allocations as needed.
- Process gifts accurately and in a timely manner as needed
- Assigned projects
- Participating in roll out of OASIS replacement
- College graduation or an equivalent combination of experience and training.
- Three to five years related work experience including at least three years in administrative capacity in an academic office or project management or equivalent experience in business.
- Excellent interpersonal and communication skills along with diplomacy and team orientation
- Advanced Computer skills in Microsoft Office (especially Excel) and OASIS (with training)
- Exceptional attention to detail and ability to plan, prioritize, and track details, multiple tasks
- Demonstrated ability to successfully work independently as well as collaboratively with others on a team
- Solid relationship-building skills and an ability to interface with internal clients at all levels, including Advancement staff, University faculty and administrations, and external vendors and suppliers
- Ability to work as a member of a team to accomplish objectives
- Flexibility - given the changing demands of executing a capital campaign, responsibilities within this position may change
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $60,431 - $84,603 Annually
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Created: 2024-09-28
Reference: 255449
Country: United States
State: New York
City: Rochester
ZIP: 14608
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