Supply and Mail Specialist

Chesterfield, Virginia


Employer: Virginia Community Colleges
Industry: F-Admin Supp
Salary: Competitive
Job type: Full-Time

Posting Details

Posting Summary

Working Title Supply and Mail Specialist Role Title Admin and Office Spec II Role Code 19012-SW FLSA Nonexempt Pay Band 02 Position Number 26100024 Agency VCCS-System Office Division System Office (Div) Work Location Chesterfield - 041 Hiring Range 38,000-40,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Monday - Friday 8 AM - 5 PM
Sensitive Position No Job Description

Virginia’s community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth’s economy. When Virginia’s General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity. A key concern was Virginia’s ability to develop a skilled and knowledgeable workforce to expand the state’s economy. Today our community colleges give every Virginian the opportunity to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia’s Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.

This position is responsible for the day-to-day operations of the office supply inventory and mail room, ensuring smooth functioning and efficiency. The incumbent obtains, sorts and delivers incoming mail and serves as the storekeeper and principal delivery and mail clerk for the System Office. Additionally, this role involves collaborating with other departments on various projects of the System Office and support the activities of the Facilities Manager.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
  • Understanding of inventory control principles, including procurement processes, stock monitoring, and re-supply practices
  • Knowledge of mail handling procedures including the use of postal scales or postage meters, postage systems, and shipping logistics.
  • Awareness of safety protocols and security measures relevant to mail room operations and supply storage areas
  • Skill in providing responsive and courteous customer service to internal staff, addressing inquiries, and resolving issues promptly
  • Ability to maintain a well-organized and efficient office supply inventory and mail room, ensuring items are readily available when needed
  • Ability to identify and resolve issues related to supply shortages, mail delivery discrepancies, and other operational challenge
  • Capacity to lift and move heavy packages as required, ensuring efficient handling of incoming and outgoing mail and supplies
  • Experience in office supply management, mail room operations, or similar administrative roles.
  • Strong organizational skills with attention to detail and accuracy.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite
  • Ability to lift and move heavy packages as needed.
  • Familiarity with safety and security procedures in a corporate environment.




Additional Considerations
  • Certification in office administration or related field.




Operation of a State Vehicle No Supervises Employees No Required Travel
Travel as needed.

Posting Detail Information

Posting Number CLS_3270P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/30/2024 Job Close Date 09/20/2024 Open Until Filled No Agency Website www.vccs.edu Contact Name Jennie Kim Email jkim@vccs.edu Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
This position is a state classified position. All classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period. The VCCS offers competitive compensation along with excellent benefits and opportunity for career development.

Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Created: 2024-09-01
Reference: CLS_3270P
Country: United States
State: Virginia
City: Chesterfield


Similar jobs: