Surgical Schedule Coordinator

GENERAL SUMMARY :

The Surgical Scheduler Coordinator is responsible for greeting, instructing, directing and scheduling patients. Responsibilities include scheduling surgical procedures, pre-admission testing, and posting of surgical charges. Serves as a liaison between patient and medical support staff.

PRINCIPAL DUTIES AND JOB RESPONSIBILITIES :

• Meets with patient to coordinate surgical date.

• Reviews preoperative instructions: bowel preparation, no aspirin, etc.

• Registers patient and procedure with the appropriate hospital scheduling department.

• Coordinates cases requiring multi-specialty surgeons, utilization of an assistant surgeon, or physician assistant.

• Correlates pre-admission testing and surgical clearance appointments.

• Assists patients and families with Hospital information and hotel accommodations as needed.

• Prepares patient chart orders for surgeon.

• Obtains authorization for hospital admission from patient's insurance carrier.

• Maintain and updates physicians surgical schedule coordinating patient procedures, meetings, and various appointments.

• Coordination of surgical schedule with dictationist for patient history and physicals.

• Plans patient transfers from other facilities to Florida Hospital.

• Updates patient account with hospital pre-certification number, admission date, and postoperative days to allow for the timely billing of claims.

• Organizes information needed for appropriate billing to include operative, pathology, and CPT code sheets.

• Charge entry for all inpatient, outpatient, and assisted surgical procedures.

• Enter new hospital patient demographics and charges.

• Verifies surgical schedule matches surgical charges entered.

• Maintains monthly totals of inpatient, outpatient, and assisted procedures.

• Reports to the supervisor the need for updates and corrections for the accurate and timely submission of claims.

• Reports to the supervisor any unresolvable practice or system issues resulting in the untimely payment of claims.

• File transfer of physician dictation to dictationist.

• Completes special projects or performs other duties as assigned by the Office Manager in a timely manner.

Qualifications
KNOWLEDGE AND SKILLS REQUIRED :

• Experience with word processing and computers preferred.

• Demonstrates ability to communicate by reading, writing legibly, speaking and comprehending English effectively in order to carry out job requirements.

EDUCATION AND EXPERIENCE REQUIRED :

• High school graduate or equivalent.

• Medical office experience as cashier or receptionist

EDUCATION AND EXPERIENCE PREFERRED:

• One year of medical terminology, ICD-9/10 and CPT-4 coding experience preferred.

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