TDA - Legal - Administrative Assistant (58686)

Job Description

ADMINISTRATIVE ASSISTANT

Salary Information: $3,500-$3,750.00/MO - A11

State Classification: Administrative Assistant II - 0152

FLSA Status: Nonexempt

Posting Number: 25-58686-1

Location: Austin, TX

HOW TO APPLY

Apply online at via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en.

WHO ARE WE

The Texas Department of Agriculture's Legal Services Division's Enforcement Section investigates violations of state and federal pesticide, herbicide, Right-to-Know laws and regulations, consumer laws and programs, plant quality, seed quality, weights and measures, commodity warehouses, and egg quality.

WHAT YOU'LL DO

The Administrative Assistantwill provide routine administrative support or technical program assistance work for the Legal Services Division of the Texas Department of Agriculture (TDA) to contribute to the efficiency and effectiveness of the agency. You will work under moderate supervision with limited latitude for the use of initiative and independent judgment.

PRIMARY RESPONSIBILITIES

Assist with penalty payment and order processing, including updating the database.

Mail Notices of Violation and other enforcement documents.

Perform other data entry tasks and quality assurance (QA) review of entered data.

Assist with copying and mailing, or electronically transmitting hearing notices and proposals/orders.

Assist with records retention for enforcement and hearing files.

Develop, coordinate and maintain record keeping and filing system for correspondence, forms, reports and documents in accordance with Agency Records Management Policy. Assist in compiling and entering data for charts, graphs, databases, summaries or reports.

Open, review and route incoming mail; and process outgoing mail. Assist with copying documents.

Follow all TDA policies and procedures.

Perform other duties as assigned.



Qualifications:

MINIMUM QUALIFICATIONS

Bachelor's Degree (a high school diploma and two years full-time work experience in office practices and administrative procedures may substitute for a degree).

One (1) year work experience providing administrative or technical support to a program.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of office practices and administrative procedures.

Skill in the use of a computer and office equipment; and providing customer service excellence to both internal and external customers

Ability to prepare and maintain records, files, and reports; to communicate effectively, both orally and in writing; and exercise sound judgment and discretion.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May be required to travel, which will include overnight. May involve travel (up to 5%*), occasionally overnight.

TELEWORK & WORK HOURS

Per TDA Policy, telework is not authorized for any Administrative Assistant personnel.

BENEFITS

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Full Time Employee Benefits include:

ü Retirement Plan

ü Paid Group Health & Life Insurance for employees

ü Paid Holidays

ü Paid Vacation Leave

ü Paid Sick Leave

ü Longevity Pay

ü Dental

ü Vision

ü Dependent Optional Life Insurance

ü Voluntary AD&D Insurance

ü Dependent Health & Life Insurance

ü Health & Dependent care flexible spending accounts

Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview.

*Transcripts supporting educational requirements may also be requested.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

*A valid government-issued driver's license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driver's license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first day

Equal Employment Opportunity (EEO): The Texas Department of Agriculture (TDA) is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information or protected activity (retaliation). TDA provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance at (512) 463-7423.

TDA participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization.

Military and Former Foster Child Employment Preference: TDA complies with the provisions of the military and former foster child employment preference acts. Please contact our Human Resources-Veterans Liaison at (512) 463-7454 for assistance.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Administrative Support MOS Codes.