Temp Aide - Vol Site Coord: Gammon Elementary

Job Title: Temp Aide - Vol Site Coord

Position Function: The primary role of this position is to coordinate volunteer activities for the school. The Volunteer Site Contact will work collaboratively with school staff, parents, and district Volunteer/Partner and Family Engagement staff to ensure coordination of school volunteers and volunteer activity

Essential Performance Responsibilities:

• Surveys families and work with building staff to identify school volunteer needs.
• Recruits volunteers for tutoring, Helping Hands, mentoring and all other volunteer needs.
• Plans and conduct orientation sessions for all volunteers.
• Works with building staff to schedule volunteers, tutors and mentors.
• Attends monthly Volunteer Site Contact training to gather information and network with other Volunteer Site Contacts.
• Maintain sign in sheets and submit documentation for all volunteer activities.
• Coordinates and report volunteer activities as needed to the Family Engagement Team, staff, parents, Site Council and parent organization.
• Maintains positive, professionally productive communication with volunteers, staff, parents, and community members.
• Participates in the planning of ongoing and year-end recognition and appreciation activities for school volunteers and community partners.
• If requested, serve as a member of the school Family Engagement Team.
• Collect surveys and assist in conducting an evaluation of the volunteer program.

Additional Duties: Assists with additional duties as assigned by supervisor.

Equipment: This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with USD 259's guidelines for equipment use.

Travel: Limited travel between schools and central offices may be required.

Physical and Mental Demands:

• Works in standard office and school building environments
• Ability to work outdoors during outdoor student activities
• Additional demands upon request of Principal, Superintendent
• Must be able to respond rapidly in emergency situations

Knowledge, Skills, and Abilities:

• Ability to communicate both verbally and written in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
• Ability to communicate effectively with a Supervisor when their discretion is needed
• Ability to perform as an effective team player
• Ability to plan, organize, make decisions and prioritize work to meet the daily demands of the building
• Exhibit a professional manner and a positive attitude
• Use good judgment to make decisions on recurring assignments
• Display a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations:

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance:

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile:

• High School Diploma or GED equivalent required

FLSA Status: Non-Exempt