Temp/Casual Executive Assistant to the Dean

This position serves as a temporary executive administrative assistant to the Dean of the College of Continuing and Professional Studies (CCAPS), and provides additional support to college leadership as needed. This individual has discretionary authority and responsibility for carrying out their job functions on behalf of the Dean, and exercises independent judgment in prioritizing work and problem solving. The position will work part-time up to 14 hours per week Monday through Friday in the mornings on site. The salary is $30/hour.

Major Responsibilities

Support the Dean and the Dean's Office

Schedule, manage, plan, and prioritize the Dean's calendar

Make travel arrangements for the Dean

Plan meeting support on behalf of the Dean including managing meeting logistics, taking meeting minutes, communicating with attendees, reserving space, purchasing food, and preparing relevant materials; always considering the diverse population of constituents, and anticipating needs

Complete all required financial documentation and reimbursement requests on behalf of the Dean and for purchases made on behalf of CCAPS

Track and renew the Dean's memberships in multiple professional organizations

Qualifications

Required

BA/BS and two years related experience to include project management. Or a combination of education and work experience to equal six years

Experience handling sensitive and/or confidential information with tact and diplomacy

Commitment to building a culture that respects and embraces diversity, inclusion, and equity

Experience analyzing and solving complex situations and issues clearly, creatively, and critically

Demonstrated attention to detail, thoroughness, and accuracy

Experience successfully managing multiple projects simultaneously

Experience using word processing, spreadsheet, and calendaring software

Preferred

Prior experience at the University of Minnesota

Prior experience in an executive assistant or similar role.

About the Department

In CCAPS you'll find a flexible, hybrid work environment and supportive colleagues who are committed to empowering lifelong learners to achieve their educational goals in a learner-centric environment where diverse ideas, backgrounds, and identities are embraced.

CCAPS has a large and diverse portfolio of program offerings, including bachelor's and master's degrees, professional development offerings for practitioners, pre-college programs for high school students, English language programs, and lifelong learning for personal enrichment. Across all the work done in and by CCAPS, we strive daily to live our core values of Access, Learning, Inclusivity, Collaboration, and Excellence.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Please address all required qualifications in either your cover letter or CV/Resume in order to be fully considered for the position. Submit a letter of application (Cover Letter), resume, and the names, telephone numbers and e-mail addresses of three current professional references.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Priority will be given to those who apply by October 4th.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).