Temporary Administrative Assistant 2

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Administrative Assistant 2
Hours: This is a full-time position (37.5 hours per week/ 9am-5pm / M-F)
Pay: $21.00 per hour
Campus: Chicago
Approximate start date: 10/5/2024
Approximate end date: 12/2/2024

Northwestern University is seeking a temporary full-time Administrative Assistant 2 for the Chicago campus.

Temporary Job Description:

• Assist Assistant Director of Employer Relations with On-Campus Interviews, off-campus interview programs, and other programs, including room reservation, ordering food, speaker/employer check-in, pre-program preparation and day-of setup, logging and organizing all event-related materials, and photographing and videotaping events.
• Assist counseling staff with special projects including creation and updating of employer databases, drafting external communications to students and employers, helping in the administration of specialty job fairs for tax and international LL.M. students, and helping with various mock interview programs
• Responsible for greeting and assisting all customers of the Career Strategy Center. Handle all reception duties, including greeting and assisting, in a professional manner, all constituents of the office (including students, alumni, employers, and vendors); answering and directing phone calls; scheduling appointments for students with the counselors; delivering mail, filing, and assisting with copying and scanning responsibilities.
• Assist with special projects and other duties as assigned.

Qualifications Required:

A bachelor's degree or the equivalent combination of education, training and experience;

Strong writing skills;

High level of organizational skills and attention to detail;

Diligent and can work independently;

Experience working with confidential information;

Professionalism;

Flexibility, adaptability in a fast paced environment.

Software Required:

MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.