Temporary Administrative Assistant IV - NUL

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Administrative Assistant IV

Hours: This is both full-time position (37.5 hours per week)
Pay: $20 per hour
Campus: Evanston
Approximate start date: 8/1/2024
Approximate end date: TBD

Northwestern University is seeking a temporary Administrative Assistant IV for the Evanston campus.

Temporary Job Description:

• Post student, staff, and librarian faculty positions. Consults with student supervisors regarding hiring questions, job postings and descriptions.
• Conducts NUL new hire orientation for non-exempt staff, exempt staff and librarian faculty.
• Accurately processes all new hire documents and necessary paperwork. Sends necessary forms and other documents to appropriate central offices.
• Updates student and temporary staff records as needed, including but not limited to: pay, shift and any status changes.
• Oversees student and temporary timekeeping, resolves timekeeping problems, and communicates with NUHR Payroll.
• Process appointment/position and personal data forms for status changes, and employee termination paperwork in a timely manner. Maintains personnel files in compliance with applicable legal requirements.
• Oversees NUL staff and librarian faculty timekeeping, resolves timekeeping problems, and communicates with NUHR Payroll.
• Schedules interviews and books accommodations for candidate interviews.
• Must have intermediate to advanced Microsoft and excel proficiency.
• This position requires excellent organization and communication skills, and the ability to work independently as well as within a team. Great attention to detail and time management is a must. They will work primarily from the desk (shared work space); the role is 100% on site.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.