Temporary Human Resources Specialist Aide

University of Colorado Anschutz Medical Campus

Department: Facilities Management

Job Title: Temporary Human Resources Specialist Aide

This is a Temporary position limited to no more than 9-months.

Job Summary:

The Human Resources Specialist Temporary Aide will assist Facilities Management with onboarding and offboarding. This includes department-wide notifications, data entry, and document management. In addition, the role will assist with I-9 verifications, invoice processing, and payroll audits.

Job duties:

• Assist with day-to-day administrative tasks including data, entry auditing and document management.
• Assist with new hire onboarding, including new hire paperwork, scheduling and documentation of drug screening, background check requests, badge requests, department notifications, parking, and new employee orientation enrollment.
• Support HR team members with special projects and initiatives as assigned.
• Review, update and submit job descriptions in HRIS.
• Monthly updates to organizational chart and distribution.
• Maintain confidentiality of sensitive information and adhere to HR policies and procedures.
• Offboarding tasks such as department notifications, HRIS actions, and leave payout calculations and submissions.
• Processing invoices for retirement gifts and drug/alcohol screening.
• I-9 Verifications
• Assist in auditing monthly and bi-weekly payroll for accuracy.
• Assist in ensuring compliance with federal, state, and local employment laws and regulations.

Full-time position, Monday-Friday 7:30am to 4:00pm

May involve occasional lifting of equipment and materials (up to 25 lbs.)

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.

• A bachelor's degree in human resources, public administration, public policy, business, higher education administration, social sciences, behavioral sciences, or a directly related field from an accredited institution
• 1 year of professional-level experience functioning as the liaison for all aspects of the hiring and new employee readiness process.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications:

• Prior experience working in payroll or human resources within higher education is a plus.
• Exposure to working with a variety of different HR systems, including PeopleSoft HCM and Kronos or other timekeeping systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software is advantageous.
• Experience with Colorado State personnel laws, rules, regulations, procedures, and guidelines.
• Experience with position management of University Staff and Classified (State) staff.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Five professional references including name, address, phone number (mobile number if appropriate), and email addre

Applications are accepted electronically ONLY at www.cu.edu/cu-careers.

Questions should be directed to: Robyn Cooper at robyn.cooper@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until September 14, 2024.

Anticipated Pay Range:

The hiring range for this position has been established at: $22.00 to $25.00/ hour. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

Your total compensation goes beyond the number on your paycheck. Temporary employees are only eligible for sick leave benefits. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.