Temporary Program Assistant 2 - Transplant Center

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Program Assistant 2
Hours: This is a full-time position (40 hours per week/ 8:30am-5pm / M-F)
Pay: $22.00 per hour
Campus: Chicago
Approximate start date: 10/1/2024
Approximate end date: 3/31/2025

Northwestern University is seeking a temporary Full-time Program Assistant 2 for the Chicago campus.

Temporary Job Description:

This position is 100% on-site at Downtown Chicago Campus

Employee will require access to NM/Northwestern Memorial Hospital and Lurie Children's Hospital.

Employee affiliation to NM requires yearly influenza vaccination documentation submission or proof of accommodation/ religious/medical exemption.

Executes administrative processes and prioritizes, directs, and responds to business matters involving administrative functions in support of transplant laboratory operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

Documents & Databases

• Independently responds to and composes correspondence.
• Creates and maintains standard spreadsheets and/or databases.
• Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
• May assist with other writing, editing, and project management tasks as needed.

Coordinations

• Manages supervisor's and/or dept calendar.
• Manages registration and travel.
• Organizes and coordinates events which may include creating timelines.
• Collects agenda items and background materials.
• Coordinates complex itineraries involving domestic and/or international travel, etc.
• Verifies invoices and expense reports; and/or reconciles to budget.

Accounting

• Creates and maintains financial records.
• Prepares forms.
• Verifies appropriateness and accuracy of charges.
• Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
• Updates financial transaction spreadsheets and databases.
• Generates summary reports and statistics.

Minimum Competencies:

• Strong writing skills;
• High level of organizational skills and attention to detail;
• Diligent and can work independently;
• Experience working with confidential information;
• Professionalism;
• Flexibility, adaptability in a fast-paced environment.
• Demonstrated receptive attitude to feedback, willingness to learn, and embraces continuous improvement;
• Demonstrated ability to perform duties and responsibilities with attention to detail and support for organizational policies, as well as the ability to anticipate demands/pressures of assignments and adjust accordingly;
• Lifting is required to 25-30 lbs occasionally
• Position will require working in an environment where clinical laboratory testing is performed. Safety Training is provided.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• HS diploma or equivalent required.
• 1 year of administrative support or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities)

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs (Minimum: Word, Excel, PowerPoint, Outlook).

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.