TJJD - Clerk III - (MCL - Case Mgt) 44408

Job Description

All applicants must complete the following additional forms (available at http://www.tjjd.texas.gov/index.php/doc-library/category/304-forms) and attach to the application, email to HRJobsmart@TJJD.Texas.gov, or mail to TJJD Human Resources, 116 Burleson Road, Mart, TX 76664 for consideration:

1. TJJD Employment Application Supplement (HR-003)
2. Child Abuse Registry Check Consent Form (HR-028)
3. Disclosure of PREA Employment Standards Violation (HR-975)
4. Authorization to Release Information (HR-074)

Failure to complete and submit the above forms will cause delays in your consideration for this position.

APPLICATIONS MAY BE FILED ONLINE AT

A complete job description and requirements are available at: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00044408&tz=GMT-05:00.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

Applicants applying through Work In Texas (WIT) will also need to complete the supplemental questions and forms to be considered for this posting. To complete the supplemental questions, please go to the CAPPS Career Center (https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en) to register and create a profile, or login and access your existing profile. A complete job description and other job requirements are available there. To complete the supplemental forms listed above, go to http://www.tjjd.texas.gov/index.php/doc-library/category/304-forms) and attach to the application, email to HRJobsmart@TJJD.Texas.gov, or mail to TJJD Human Resources, 116 Burleson Road, Mart, TX 76664.

ALTERNATE METHODS OF APPLYING

Send completed application, supplemental questions/forms, and copies of diploma and college transcripts via email to HRJobsmart@TJJD.Texas.gov or regular mail to TJJD Human Resources, 116 Burleson Road, Mart, TX 76664

PLEASE NOTE

Your job application must be completely filled out and cover all employment. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.

Applicants must attach to the application a copy of a high school diploma/equivalent or college diploma and transcript if a degree or college semester hours are required to meet minimum qualifications. A copy of all required certifications and/or licenses must also be attached to the application.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

GENERAL DESCRIPTION

Performs advanced (senior-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting. Work involves coordinating clerical activities such as compiling and tabulating data, entering data into automated systems, checking documents for accuracy, handling and transporting documents and/or stock and inventory, maintaining files, and assisting staff and the public in completing forms/documents. May train and/or supervise the work of others.

Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week.

ESSENTIAL FUNCTIONS

Oversees the receiving, storing, and issuing of files, materials, and supplies and provides general clerical support to the department/facility.

Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.

Opens and distributes incoming mail; prepares mail-outs; processes outgoing mail; and maintains and reviews records on postage, registered mail, and packages.

Reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, manuals, brochures, vouchers, journals, ledgers, requisitions, records, and other related forms.

Reviews and edits information on agency records and recommends modification of forms or records.

Maintains logs of work progress, document flow, or correspondence to locate and track documents being processed.

Reviews data; verifies calculations; and edits spreadsheets, charts, graphs, and tables.

Performs data entry, editing, maintenance, verification, retrieval, and inquiry/searches.

Schedules and coordinates calendar appointments, travel arrangements, reservations, and completes travel related documents/vouchers.

Coordinates the receiving, storing, and issuing of files, materials, and supplies.

Delivers, picks up, or receives documents, supplies, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services.

Arranges for the scheduling, transfer, and display of surplus property.

Assists in resolving problems for staff and vendors.

Assists in answering and routing incoming phone calls, taking messages, greeting and directing visitors to the appropriate staff.

May assist in preparing reports and summaries and/or legal and/or statistical reports.

May assist in conducting physical inventory of stock, supplies, equipment, and/or fixed assets.

Reports any presence or perception of racial, ethnic, and gender disparities.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.

• Completes required documentation in the event of an accident/injury within requested time frames.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.



Qualifications:

MINIMUM QUALIFICATIONS

Experience in secretarial, clerical, or general office work in a field relevant to the assignment.

This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon acceptable results from a drug screen conducted for the agency

PHYSICAL DEMANDS AND WORKING CONDITIONS

The following physical demands and working conditions are representative of those encountered while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Analyzing

Ability to communicate effectively, orally and in writing

Ability to see

Ability to hear (with or without aid)

Heavy lifting, up to 25 lbs.

Heavy carrying, up to 25 lbs.

Pulling

Pushing

Sitting

Repeated bending

Operate motor equipment

Reaching above shoulder

Manual/finger dexterity

Dual simultaneous grasping

Identify colors

Alphabetizing

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of:

• Office procedures.

• Spelling, punctuation, grammar, and arithmetic.

• Business or program terminology, methods, and procedures.

• Or ability to acquire knowledge of state/agency administrative, financial, purchasing, or warehousing policies and procedures.

• Records management techniques and procedures.

Skill in:

• Using a personal computer, applicable software, and other standard office equipment.

• Answering phones and greeting visitors.

• Human and public relations.

Ability to:

• Prepare and maintain records, files, and reports.

• Transfer stock, supplies, and/or equipment from one location to another.

• Make arithmetic computations.

• Perform data entry functions.

• Type with appropriate speed and accuracy for assignments.

• Maintain strict confidentiality of sensitive information.

• Prioritize and manage multiple tasks.

• Plan, organize, and coordinate work assignments and meet deadlines.

• Identify errors and initiate resolution.

• Understand and follow complex written and oral instructions.

• Communicate effectively, both orally and in writing.

• Lead, guide, plan, assign, and/or supervise the work of others.

• Train others.

• Establish and maintain effective working relationships with others.

• Work in a high stress environment and readily adapt to change.

• Compose, prepare, and proofread correspondence, documents, forms, reports, and manuals.

• Work in excess of 40 hours per work week.

VETERANS

In order to receive veteran's preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Administrative Support MOS Codes.

SPONSORSHIP

Candidates must be eligible to work in the United States without requiring sponsorship.

ADDITIONAL INFORMATIONIf you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center (https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.