TMD - Staff Services Officer III (Security Forces Administration)

Job Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:

https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00045081

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs complex (journey-level) staff services work to include (sensitive and limited controlled access) data entry into systems using intranet/internet databases. Manages Command Support Staff (CSS) and unit level Human Resources work assignments. Assists with the planning, directing and coordination of staff service functions such as military personnel records processing and management, human resource management, accounting of financial resources, budgeting of current fiscal year's operations and maintenance, coordination of training needs for CSS, and projection of future needs with respect to O&M funds and manpower. Will work directly with the Commander, Security Forces Manager (SFM), Support Superintendent, Operations Superintendent, and Flight Sergeants to ensure accurate and timely processing of Military and State employee evaluations. Position reports to the SFM, works under general supervision of the SFM, and is expected to perform their duties using moderate latitude for the use of initiative and independent judgement.

WORK SCHEDULE: Tuesday - Friday, 10 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Analyzes internal processes and recommends procedural or policy changes to improve processes.
• Plans and coordinates special assignments and administrative programs.
• Plans and coordinates several staff service functions such as human resources, accounting, budgeting, purchasing, training, and property management.
• Works with 147 Attack Wing (ATKW) Force Support Squadron (FSS) in the administration and monitoring of personnel actions using the Military Information Personnel Database System (MILPDS).
• Works with the virtual Personnel Center Guard and Reserve (vPC-GR) and Air Reserve Personnel Center (ARPC) for the monitoring and verification of Military Performance Appraisals and submission and coordination of Awards and Decorations.
• Oversees the entry, tracking and distribution of Annual Training orders in the Air Reserve Orders Writing System (AROWS).
• Provides oversight in the entry and authorization of travel orders and travel vouchers in the Defense Travel System (DTS) for both Active Duty and Drill status Guardsmen.
• Trains, certifies, and qualifies CSS personnel on assigned duties and responsibilities of the Security Forces (SF) administrative area.
• Prepares and presents reports that track Military Performance Feedback worksheets, Performance Appraisals and Military Awards/Decorations submissions.
• Works with the SFM or designee to screen, interview, and process State Employee applicants.
• May also be asked to recommend and/or participate in the promotion, demotion, compensation merit increase, disciplinary action, transfer, and discharge of State Employees.
• Assists in the development of programs or adjusts methods and procedures to comply with legislative or other Higher Headquarters (HHQ) changes.
• Assists in planning and coordinating policies, interpreting, and ensuring compliance with applicable federal, state, and local laws, rules, or regulations.
• Provides oversight in the coordination, routing, and publication of internal SF and ATKW instructions generated by the SF Squadron and the Wing.
• Maintains professional and technical knowledge by attending educational workshops, benchmarking professional standards, reviewing professional publications, and establishing personal networks.
• Assist the SFM in management of the Unit Manning Document by taking direction regarding the assigning and resigning members as necessary to meet mission requirements.
• Performs other CSS related duties as assigned.
• Attends work regularly and observes approved work hours in accordance with agency's state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include on holidays and weekends.

Qualifications:

MINIMUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university with major course work in a related field is required (Substitution allowed)

SUBSTITUTION:

• Additional years of experience in administrating and coordinating human resources, budget and/or training program activities may substitute for required education.

EXPERIENCE:

• Three years' experience in administrating and coordinating human resources, budget and/or training program activities is required.
• Experience using Microsoft Office (such as Outlook, Word, or Excel) is required.

PREFERRED EXPERIENCE

• Experience in processing military orders is preferred
• Air Force Human Resources Management experience is preferred
• User Level Experience with MILPDS, AROWS, and DTS is preferred.
• Moderate understanding of Air Force organizational structure and experience with Security Forces squadron level administrative operations/actions is preferred.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid driver's license is required. Texas Driver's License will be required within first 30 days of employment. Satisfactory driving records are required for operating state or personal vehicles to conduct agency business.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• principles and practices of IEMS program activities.
• office management principles and practices.
• administrative procedures and HR administration.
• budgeting techniques and practices.
• DBIDS technical program.

Skill in:

• coordinating program activities.
• developing solutions to problems through procedures or applications of policy
• using effective written and verbal communication to convey technical material and/or program information in a clear and concise manner.
• operating computers using Microsoft Office Suite (Outlook, Word, Excel, and Access).

Ability to:

• evaluation programs and propose recommendations .
• effectively interpret and apply program plans, policies, and/or regulations.
• gather, assemble, correlate, and analyze facts.
• implement new systems and procedures.
• analyze and solve work problems.
• prepare detailed and accurate reports in a timely manner.
• plan, assign and supervise others.
• develop, implement, and evaluate policies, operational instructions, and procedures.
• work in a military environment.
• prepare daily, weekly, monthly, quarterly, and annual reports.
• communicate effectively to instruct and train others.

PHYSICAL/WORKING CONDITIONS

Work involves standing, walking, stooping, kneeling, climbing, and crawling. Frequently lifts, carries and sets up equipment and materials weighing up to 40 pounds. Requires the ability to travel in and out of state to conduct business approximately 5% of the time.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran - DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty - Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 42A Human Resources Specialist

United States Navy: PS Personnel Specialist

United States Coast Guard: PERS Personnel Administration (Warrant)

United States Marine Corps: 0111Administrative Specialist

United States Air Force: 3F0X1 Personnel

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.