TPWD - Executive Assistant I (Financial Resources, Information Technology & Support Resources Divisions)

Job Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Executive Assistant I-IV

Army

15P, 42A, 56M, 68G, 420A

Executive Assistant I-IV

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Executive Assistant I-IV

Coast Guard

YN, PERS

Executive Assistant I-IV

Marine Corps

0100, 0111, 3372, 3381, 0170, 4430

Executive Assistant I-IV

Air Force

3F5X1, 8A200, 8A300

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.

Required forms that will need to be attached with application for Military Employment Preference:

1. Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).
2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.
5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Scott Stover, 512-389-4849

PHYSICAL WORK ADDRESS: Austin Headquarters, 4200 Smith School Road, Austin TX 78744

GENERAL DESCRIPTION

Under the direction of Division Director(s), this position performs complex (journey-level) professional assistance work for an executive. This position is responsible for and oversees various administrative operations to support Information Technology, Support Resources and Financial Resource Divisions, Directors, and staff. Maintains professional and effective working relationships with agency staff and individuals served by Texas Parks and Wildlife Department (TPWD). Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, and Division rules, regulations, and procedures.



Qualifications:

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited college or university with a Bachelor's degree in Business Administration or closely related field.

Experience:

Two years of progressively responsible experience with complex administrative and support programs involving executive-level administrative support or general office management in an automated environment.

Licensure:

If driving is required, applicant must possess a valid State driver's license.

ACCEPTABLE SUBSTITUTIONS

Education:

One additional year of experience, beyond the required, of progressively responsible experience with complex administrative and support programs involving executive-level administrative support or general office management in an automated environment may substitute for 30 hours of the required education, with a maximum substitution of 120 semester hours.

PREFERRED QUALIFICATIONS

Experience:

Experience in Texas State Government.

Experience with Texas Parks and Wildlife Department business practices.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of executive level scheduling.

Knowledge of administrative and technical practices and procedures.

Knowledge of support practices and procedures to support a Commission or Board.

Skill in using MS Word, Excel, PowerPoint, MS Teams and Outlook.

Skill in effective verbal and written communication.

Skill in office management principles, practices, and administrative procedures.

Skill in providing quality customer service in a courteous and professional manner.

Skill in promoting, establishing, and maintaining effective working relationships.

Skill in meeting strict deadlines.

Skill in providing direct services or information requested by Division Directors and/or Executive Management.

Skill in exercising initiative and independent judgment in coordinating logistical arrangements.

Skill in interpreting and implementing Division policies and procedures.

Skill in problem solving/troubleshooting and researching information.

Skill in working independently and using sound judgment and initiative in accomplishing tasks with limited supervision.

Skill in using office equipment, personal computers, printers, calculator, facsimile, copier, and multi-line phone system.

Skill in ascertaining areas to be considered confidential and maintaining confidentiality in sensitive matters.

Skill in providing technical guidance and assistance.

Skill in proofreading and grammar usage.

Skill in developing and maintaining record keeping systems.

Skill in independent composition of Executive Office correspondence.

Ability to effectively and courteously interact and work with others.

Ability to assume ownership and work independently on tasks and projects while maintaining a positive attitude.

Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities.

Ability to review and prepare detailed written work with a high degree of accuracy.

Ability to manage multiple complex assignments with limited supervision.

Ability to recognize and solve problems effectively.

Ability to exhibit dependability, resourcefulness, flexibility, creativeness, and independent thought.

Ability to take initiative and action beyond what is required to improve services or complete tasks.

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS

Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday, unless approved for flexible work schedule under Departmental policies.

Situational telework available per Division Director discretion.

Position is expected to consist of work predominantly within the office building.

Required to work extended hours and/or overtime, as necessary.

May be required to operate a state vehicle.

May be required to travel 5% with possible overnight stays.

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

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