Job Description Summary
This position reports directly to the College of Nursing’s Assistant Dean of Finance & Administration. The incumbent of this position is responsible for managing the day-to-day business management and accounting activities for the College. Ensures the College establishes and maintains adequate internal controls and safeguards for all areas of responsibility and that the College operates efficiently and effectively. Areas of responsibility include budget, accounting, procurement, accounts payable, accounts receivable, human resources, and payroll.

Entity
Medical University of South Carolina (MUSC - Univ)

Worker Type
Employee

Worker Sub-Type
Classified

Cost Center
CC001082 CON Office Of The Dean

Pay Rate Type
Salary

Pay Grade
University-07

Pay Range

Scheduled Weekly Hours
40

Work Shift

Job Description

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and four years relevant experience in administrative services, public administration or business management.

Preferred:
• Knowledge of existing MUSC systems (e.g., WorkDay)
• Proficient with computers and related software.
• Knowledge of administrative and business management principles, practices and procedures.
• Able to plan, organize and direct complex business processes to include business-related information technology, human resources management, and business operations.
• Knowledge of all applicable state and federal laws, rules, and regulations.
• Be self-directed, work well independently or in team environment and be able to work with and maintain confidential information.

Job Responsibilities:
1. In support of the CON Assistant Dean for Finance and Administration, prepares financial reports and responds to requests for account activity and transaction detail. Maintains detailed records, supporting documents and databases for key CON financial activities and transactions (e.g., FE&D balances and transfers, special project activity tracking). Manages unrestricted/non-research FDM for the College, submitting FDM change requests and creating summary tools that support the team in the daily conduct of business. Prepares responses to outside requests for data and reporting from central offices and external stakeholders. 10%
2. Supervise the College’s procurement specialists. Review and approve all purchasing transactions on unrestricted/non-research funds, ensure all transactions are in compliance with Federal, State, and MUSC policies, procedures, and regulations. Serve as PCard Administrator. Oversee all procurement and accounts payable activities for the assigned College divisions and departments. Serve as the subject matter expert on procurement and accounts payable policies and advise administration and staff appropriately. Provide training to College faculty and staff to support procurement compliance; provide coaching and implement corrective plans to resolve reoccurring non-compliance. Establish procedures and workflow for procurement and accounts payable activities. Develop workflow improvements to create efficiencies with the College’s procurement and accounts payable processes. Maintain all required documentation in accordance with MUSC policies, procedures, and guidelines. Ensure procurement specialists and fiscal analyst file all procurement documentation in completion and in a timely manner in central F&A folders. Approve and monitor unrestricted/non-research expenses against annual budget for CON. Work with CON Budget and Finance Manager and other budget owners to ensure funds are being spent accordingly. 20%
3. Manages general accounting functions of the College to include managing internal and outside transfers by creating and approving journal entries. Provides support, oversight and tracking of check requests and reimbursements, invoicing and accounts receivable for Office of Practice and the College. Responsible for College year-end closeout and available balance tracking and reporting. Conducts ongoing internal account audits to ensure accuracy of revenues and expenses and compliance of transactions. Monitors and reconciles unrestricted fund balances by type on a monthly and annual basis. Oversees CON data quality assurance in WorkDay to protect the integrity of CON financials. Supports monthly review of financials by providing transaction detail related to variances. Supports annual vetting of RCM datasets. Provides consult to the CON grants manager in complex research finance and accounting adjustments. Attends relevant University meetings related to finance and accounting information and stays current on updates to related policies and procedures. 35%
4. Manages costing allocations and payroll accounting adjustments related to CON non-research faculty and staff and unrestricted funding. Establishes timelines for costing allocations each semester, coordinating TAMS data updates and related communications to program leaders, evaluating against budget to identify variances and ensure accuracy of funding sources. Audits monthly personnel expenditure data to ensure accuracy and submits corrections as needed. Maintains comprehensive tracking of CON faculty and staff compensation and funding and collaborates with the Budget and Finance Manager in the preparation of payroll data to support the annual budget process. Provides support to the HR Manager in complex compensation and funding calculations and payment schedules. 15%
5. Manages financial oversight of scholarship funding data, verifying available balances and reconciling scholarship expenditures against funding sources. Prepares data for internal and external reporting as required. 5%
6. Provides general administration support. This includes supporting general operations, project coordination, and team training on systems, accounting and finance principles, and useful tools. Supports training of College stakeholders in finance and accounting principles. Enters revenue-generating unrestricted/non-research contracts into Symplr and manages the contract routing process. 10%

7. Other duties as assigned. 5%

Additional Job Description
Minimum Requirements: A bachelor's degree and four years relevant experience in administrative services, public administration or business management. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees