Job Description Summary
The Department of Surgery, Division of Surgical Oncology, is actively recruiting an Administrative Coordinator I. This is an autonomous position providing high level administrative support to surgeons within the Division of Oncologic and Endocrine Surgery. Performs various duties for clinical, academic, and public service activities in order to optimize time spent by these doctors on administrative matters.

Entity
Medical University of South Carolina (MUSC - Univ)

Worker Type
Employee

Worker Sub-Type
Classified

Cost Center
CC001073 COM SURG Surgical Oncology CC

Pay Rate Type
Hourly

Pay Grade
University-05

Pay Range
$37,860 - $53,957 - $70,054

Scheduled Weekly Hours
40

Work Shift

Job Description

Pay Range:

$37,860.00 - $53,957.00 - $70,054.00 (min - mid - max)

Job Duties:

• 20% - Manage patient referrals ensuring that all outside records are reviewed, scanned and appropriate ancillary tests/pathology have been reviewed or requested and received. Responsible for scheduling and coordinating patient surgeries, diagnostic tests, or other ancillary procedures. Triage patient calls and respond or route appropriately.
  
• 20% - Take verbal orders, written orders, and medications, arrange for testing/follow up (CT, MRI, referrals, interventional radiology, etc.) and check for results to review with surgeon, and ensuring appropriate pathology have been reviewed, requested and received.
  
• 15% - Manages and schedules clinic appointments when needed, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Responsible for scanning outside records. Route clinic notes to referring providers and consulting physicians.
  
• 15% - Assists with tracking CME credits, membership applications and licenses, coordinate reimbursements, sort and respond to mail correspondence, coordinates physician schedules, including scheduling meetings, coordinates airfare/hotel/ground transportation. Maintains calendars and assembles all appropriate information for upcoming meetings. Briefs physician prior to meetings.
  
• 10% - Accurate scribing in patients EMR to increase surgeon’s productivity.
  
• 5% - Maintains and updates CV via Interfolio. Assists with goals and evaluation process for surgeons.
  
• 5% - Manage inboxes; reply to patient phone calls and MyChart messages.
  
• 5% - Perform pre-op and post-op education.
  
• 5% - Other duties as assigned.
  

Additional Knowledge, Skill and Ability Preferred:

CMA (AAMA) certified or equivalent preferred. BLS certified. 2 or more years Oncology experience. Strong teamwork, communication, and organizational skills a must. Excellent patient service and communication skills a must. Ability to plan, organize projects and prioritize a must. Must be able to follow written and oral instructions of a complex nature. Excellent typing skills and computer experience with Windows, Microsoft Office, and Adobe Acrobat a must. EPIC experience a plus. Ability to exercise discretion in interpreting and applying established University, Hospital, and/or Departmental policies and procedures. Ability to establish and maintain effective working relationships. Must communicate effectively.

Additional Job Description

Minimum Requirements:

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

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The Department of Surgery is dedicated to ensuring the voices of our trainees, staff, faculty, and patients are heard; their thoughts are respected and their feelings are valued. We pride ourselves on creating an inclusive culture dedicated to helping shape the field of surgery to be more diverse. We value our residents, fellows, faculty, and staff of every race, religion, national origin, sexual orientation, gender identity, and disability. Our goal is to continue to expand our diversity within our talented team, which leads to even more inclusive patient-centered care. Please click on the link below to learn more about our diversity efforts.

https://medicine.musc.edu/departments/surgery/diversity-and-inclusion

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees