Job Description Summary
Under direct supervision, acts as a liaison between UTS, receiving departments, and outside vendors for Fleet Safety and Maintenance. Maintains preventive and demand maintenance records. Provides administrative support to the various leaders within the office. Performs a variety of complex administrative support and service record duties.

Entity
Medical University of South Carolina (MUSC - Univ)

Worker Type
Employee

Worker Sub-Type
Classified

Cost Center
CC002408 Transportation Services

Pay Rate Type
Hourly

Pay Grade
University-04

Pay Range

Scheduled Weekly Hours
40

Work Shift

Job Description

Job Responsibilities:

• 20.00% - Effectively maintain mileage/trip logs records for all vehicles managed by UTS and report mileage accumulated on leased vehicles to SC Fleet Management. Weight:20.00% Effectively communicate with department contacts to gather the necessary mileage information in a timely manner. Assembles, records, and reports monthly mileage for all leased vehicles to SC State Fleet Management on/before the 9th day each month. Tracks and records underutilization of vehicles. Maintains related files in an orderly fashion.
• 20.00% - Accurately separate monthly billing from SC State Fleet for leased vehicles and charge appropriate departments. Generate ISD's monthly to bill departments who operate leased vehicles. Maintain up-to-date records of all ISD's issued to departments. Accurately record monthly fuel purchases and charge appropriate department accounts. Accurately separate fuel charges and apply to appropriate department accounts. Complete, record and invoice fuel purchases with minimal errors per month. Generate ISD's for annual fuel accounting to departments. Maintain accurate and up-to-date records for fuel billing.
• 15.00% - Coordinate maintenance scheduling between MUSC/Hospital Authority and vendors for demand or scheduled maintenance within one hour of initial call in for vehicle maintenance support. Customer concerns and updates are taken care of in a timely manner. Updates are given as the status of the vehicle changes. One week after the monthly mileage report has been completed you should notify departments if their vehicle is due for scheduled maintenance. Maintain an accurate vehicle, supervisor, and contact lists in Microsoft access.
• 15.00% - Administer the rental vehicle program and closely monitor the use of all vehicles assigned to the UTS fleet. Communicate with customers to reserve, dispense, and recover rental vehicles. Assure that rental vehicles are kept in ready condition with full fuel tanks and a clean interior and exterior. Maintain proper records of rental events. Forward completed rental transaction records to supervisor for billing. Optimize UTS fleet utilization to meet mileage record objectives.
• 15.00% - Maintain preventive and demand maintenance records/supporting documents for the MUSC fleet. Prepare associated reports. Ensure that all work orders and invoices are accurate and are maintained according to established standards. Request, receive, and file completed work orders within 24 hours. Meet deadlines for all reports. Resolve inaccuracies on invoices and work orders. Consolidate and process future digital maintenance inspections and outside department maintenance inspection reports when we start receiving them.
• 15.00% - Maintain UTS's and other departments' fuel card file systems. Collect and verify driver's license information necessary to issue PIN's. Maintain an office supply inventory, develop a current needs list, and make purchases on a bi-weekly basis using Marketplace. Maintain interaction with enterprise-wide departments and display the MUSC Excellence spirit of service.

MUSC Minimum Training and Experience Requirements:

A high school diploma andtwo yearswork experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

MUSC Physical Requirements:

(Note:The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions while standing. (Frequent)
Ability to perform job functions while sitting. (Frequent)
Ability to perform job functions while walking. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Continuous)
Possess good finger dexterity. (Continuous)
Ability to lift and carry 15# , unassisted. (Infrequent)
Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent)
Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent)
Ability to push/pull objects to 15 #, unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Continuous)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Continuous)
Ability to work in dusty areas (Infrequent)

Additional Job Description
Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees