Warehouse Distribution Assistant

Job Title: Warehouse Distribution Assistant

Location: Rosemont, MN

Pay Rate: $22 per hour

Work Schedule: 7:00 AM - 3:30 PM, Shift Work

Contract Duration: 6 Months (with potential for extension)

Job Summary: We are seeking an organized and detail-oriented Administrative Support Specialist with a logistics background to join our team at the Rosemont, MN facility. This role involves managing administrative duties, maintaining records, and providing essential support to ensure smooth operations.

Key Responsibilities:

• Logistics Coordination: Assist with truck check-in and check-out, find load numbers, and learn the CompuWeigh system to assist truck drivers as needed.
• Confidential Material Handling: Manage and protect sensitive information while performing day-to-day administrative tasks, including handling inbound and outbound volumes, inventory reconciliation, and product registration documentation.
• Reporting and Documentation: Conduct shipping research, prepare month-end reports, and maintain operational, EHSS (Environmental, Health, Safety, and Security), and maintenance records.
• Financial Reconciliation: Oversee location accounting, including accounts payable, vendor invoice handling, purchasing card reconciliation, and monthly financial reporting.
• Inventory Control: Administer all shipping and receiving activities, monitor inventory, and generate daily and monthly reports.
• Administrative Support: Handle correspondence, emails, voicemail, and confidential materials. Manage calendars, schedule meetings, arrange travel, organize events, and provide back-up support to other administrative assistants.
• Special Projects: Take on additional duties and projects as assigned, working under general supervision.

Qualifications:

• Basic experience with logistics software and understanding of logistics operations.
• Proficiency in Microsoft Word and Excel.
• Strong organizational and communication skills.
• Ability to handle confidential information with discretion.
• Experience in administrative support, with a focus on logistics, financial reconciliation, and inventory control, is preferred.

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