Description

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
4. May coordinate and compile information for various programs and activities for faculty and graduate students.
5. Oversees the work assignments of clerical staff and coordinates daily office operations.
6. Coordinates all aspects of space management and conducts property inventory for the department.
7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
9. Performs other job-related duties as required.

EEO/AA

Qualifications

High school and 5 years experience

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information:

• Department is willing to accept education in lieu of experience

Preferred Minimum Qualifications:
• Bi-lingual proficiency in English and Spanish, in both oral and written communication skills.
• Excellent organizational skills.
• Proficiency in Microsoft Office to include: Outlook, Word, Excel, and PowerPoint, along with other required software.
• Proficiency in: PeopleSoft and Concur, along with other Higher Ed software.