Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support managers, as well as, client managers.
Enter all incoming work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System
Maintain email distribution list for department be able to answer or forward email to correct person/department
Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments
Maintain/update all employee files
Maintain/update all safety records
Maintain/update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased)
Maintain a good relationship with vendors
Assist with the setup of a variety of on-site meetings/events
Must be able to work with other departments in the building
Maintain discreetness in regards to any financial information or any employee information
Ability to follow all safety protocols in place on-site
Provide monthly KPIs (Key Performance Indicators) to C&W and to client
Track/update PTO/Vacation time taken
Provide any needed support to managers, as well as, the client managers
Perform all other tasks as assigned by managers, to meet the needs of the client

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Required Skills & Experience

High School graduate, GED, or equivalent experience
Minimum of 2-3 years demonstrated experience in administrative work
Advanced computer skills (Word, Excel, Power Point, Outlook)
V-Look ups
Basic Formulas
Advanced tech skills (use of smart phone, laptop, etc.)
Working knowledge/understanding of CMMS systems
Must be able to multi-task and work with numerous interruptions
Must be able to understand and follow written and verbal instructions
Must be able to work with a variety of managerial styles
Must pass a criminal background check
Ability to sit for long periods of time
Ability to work in an environment with exposure to occasional loud noises

Nice to Have Skills & Experience

Prism reporting tool experience
Advanced excel experience
Analytical experience within reporting tools
Worked in Facility operations/maintenance administration environment

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.