Posting Details

Posting Details

Posting Number S11566P

Working Title Business Operations Partner

Department Franklin-Deans Business Office

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday through Friday, 8am - 5pm.

Advertised Salary Commensurate with Experience

Posting Date 03/11/2024

Open until filled Yes

Closing Date

Proposed Starting Date 04/01/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Accounting Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The Business Services Center (BSC) will process financial transactions including travel authorizations and reimbursements, expense reports, UGAMart procurement requisitions, invoice payments, procurement card reconciliations, payment requests, journal vouchers and cash deposits, in an efficient and accurate manner.

Knowledge, Skills, Abilities and/or Competencies

• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness
• Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment
• Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines
• Ability to act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation
• Knowledge of Microsoft Excel, pivot charts and tables
• Strong problem-solving skills
• Solid knowledge of processes, protocols and procedures with a focus on travel and procurement rules and regulations.
• Demonstrated experience performing complex analyses involving programmatic and fiscal considerations, formation of action plans, and independently making decisions in all aspects.
• Experience coordinating multiple projects, and adapting programmatic objectives to changes.

Physical Demands

Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? Yes

Is having a P-Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

| Transaction Processing:
o Serve as shopper and/or requisitioner for purchase requisitions in UGAMart
o Process payment requests in UGA Financials
o Prepares intra university payments
o Ensures that P-Card and other transactions are accurate and in compliance with policies and procedures
o Acts as liaison between the department, vendors and various UGA business offices throughout the process
o Prepares travel authorities, travel expense statements and reimbursement for faculty and staff
o Audit travel authorities and reimbursement requests for accuracy
o Process all chemical order requests in labs
o Responsible for ensuring that proper documentation is received, and all policies and procedures are followed
o Liaise with FAST and REST to insure smooth processing of purchase and travel transactions

Percentage of time 90 Duties/Responsibilities

| Compliance:
• Serve as the expert in UGA policies for all travel and purchasing processes
• Ensure compliance with UGA financial processes and standards

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Amanda Cummings

Recruitment Contact Email alc51868@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents