Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University . Learn more about The Ringling at https://www.ringling.org/about-ringling/careers .

Responsibilities

This role provides support to Events Team and Department Head.

Primary responsibilities:

• Provides management of Event leads (phone and online inquiries), assigns to appropriate event coordinator, and posts information to Events Calendar
• Maintains financial information including reconciling expenses, requesting vendor quotes, establishing new vendors, preparing expenditure requests and purchase orders, and process invoices for payment in line with FSU/Ringling policies
• Collects deposits, final payments, and damage deposits
• Compiles data and organizes information for reports
• Assists Events team members with set up, organization, and planning

As needed:

• Prepares and processes contracts
• Assists with annual renewal of vendor agreements
• Performs other duties and projects as assigned

Skills relevant to this role include:

• Knowledge of Microsoft Office Suite to include Excel
• Ability to provide advanced customer service

Please note a work sample will be administered if selected for interview

Qualifications

Education

• HS Diploma or GED and four years experience or a combination of post high school education and experience equal to four years.
  • Note: Higher education can substitute for experience at the equivalent rate.

Skills

• Valid driver's license or the ability to obtain prior to hire.
  • Note: Learning permits are not acceptable.

Your application is not complete until you have uploaded:

• A position-relevant resume that includes relevant experience, course work, skills, and contact information (phone and/or email) for at least 3 professional references.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .

Considerations

Rate of Pay: The final rate of pay will be based on the education, skills, and experience of the selected candidate and is expected to range from $36,250 to $40,000. Find out more about our comprehensive benefits package under the "FSU Total Rewards" section.

Working Hours: Monday - Friday from 8:00 AM to 5:00 PM with a one-hour meal period. This role may be required to work a flexible schedule including nights, weekends, special events, and holidays based on the needs of The Ringling.

• This position is based in Sarasota, FL.
• This is a USPS position.
• This position requires successful completion of a criminal history background check to include fingerprinting.

For more information, technical assistance, or should you require accommodations for the application or interview processes, please contact Ringling Human Resources at 941-358-2773 or employment@ringling.org.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .