Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a MATERIALS HANDLER SUPERVISOR, Position Description Number T5451000 and is part of the ME Publications, National Guard.

This job is open to

• Internal to an agency
  
  Current federal employees of this agency.
• National Guard & reserves
  
  Current members, those who want to join or transitioning military members.
• Veterans

Clarification from the agency

Area I: All Current On-Board Permanent and Term Title 32 and Title 5 (Competitive & Excepted) Employees

Area II: Currently serving members of the Maine Air and Army National Guard. (Veterans' Preference will Apply)

Area III: Former members of the Maine Air and Army National Guard. (Veterans' Preference will Apply)

Area IV: All US Citizens. (Veterans' Preference will Apply)

Duties

Serves as supervisor of the Distribution Center at the National Guard Bureau (NGB), Support Services Division, Publications Management Center, at Augusta, Maine, managing the receiving, storage/care and distribution of publications, forms, advertising materials, and convention booths. Exercises technical and administrative supervision over subordinate workers in accomplishing warehousing work.

MAJOR DUTIES:

1. Performs work-planning responsibilities: Plans and schedules specific work assignments for workers on a week-to-week or month-to-month basis within general work schedules, methods, and policies. Plans, evaluates and revises the organizational structure of the distribution and storage facility to determine storage space depending on demand or unplanned items. Arranges for adequate personnel, materials and equipment to accomplish the work. Participates with superiors in planning current and future work schedules and development of budget requests. Ensures that adequate stock is on band to meet customer's needs and that excess items are properly disposed of in a timely manner. Performs work direction responsibilities: Recommends selection of workers and assigns tasks to be performed. Explains prescribed methods and procedures; instructs subordinates on new procedures and provides assistance on problem. Reviews work in progress and upon completion for quality, and to anticipate and resolve problems. Obtains approval from supervisor for changes in standard or prescribed procedures and changes in work operations. On own initiative, notes and investigates work related problems; takes corrective actions within limits of authority. Performs administration responsibilities: Recommends individuals for promotions, reassignments or to fill vacancies. Establishes performance standards and makes performance appraisals. Counsels employees on disciplinary issues and initiates disciplinary actions as needed. Resolves informal complaints and grievances, referring only the most serious issues to supervisor. Conducts on-the-Job training and recommends employees for formal training programs. Schedules and approves or disapproves leave. Encourages employees to participate in suggestion or cost reduction programs. Responsible for safety and housekeeping in the work place. Explains and implements such personnel programs as equal opportunity, position management, position description review, and labor-management relations. Maintains work reports and records. (30%)

2. Manages item with difficult supply and demand patterns (e.g. labels). Ensures that all distribution center equipment is in working order and maintenance contracts are renewed as required. Oversees operation of material handling equipment and ensures adherence to prescribe

maintenance procedures. Ensures proper preparation of material for shipment in accordance with United States Postal Service and 'United Parcel-Service or common carrier regulations. Serves as primary contact for local couriers for incoming and outgoing shipments. Arranges for additional pick-ups during periods with heavy shipments. Maintains budget for postage equipment. Controls and authorizes funding for material so that the proper kind, quality and quantity are available. (20%)

3. Develops consumable supply inventory system to prevent excessive usage, loss, or total depletion of necessary items required to maintain operation of the distribution center. Responsible for selecting of the lowest priority and cost effective method that allows attainment of desired delivery date. Maintains records reflecting fund expenditure and safeguards metering equipment against postage pilferage. Inspects all shipments for compliance with Government Printing Office regulations to ensure quantity is correct and composition is in accordance with specifications. (20%)

4. Manages program for receipt and distribution of advertising materials, to include notifying NGB and customers of material received and available for shipment. Develops operating instructions to maintain advertising materials, ensure the customers receive items, and controls all material. (20%)

5. Analyzes, evaluates, and revises storing systems. Oversees management of Publications and Forms Control Program. Replenishes and conducts inventory according to implementing rules and regulations. Provides technical direction and/or help in accomplishing surveys of supply and

inventory. (10%)

Performs other duties as assigned.

Requirements

Conditions of Employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Must be able to obtain and maintain a Secret Security Clearance

Qualifications

GENERAL EXPERIENCE: Experience which demonstrates the applicant's ability to plan and organize work, provide technical assistance to subordinates and prepare work records and reports.

SPECIALIZED EXPERIENCE: In addition to the journeyman level knowledge, experience which demonstrates the ability to plan, direct, and organize work assignments for lower grade personnel. Experience which required the review of work requirements and establish priorities to meet deadlines. Experience that provided knowledge of various lines of work performed by this function. Experience which demonstrates the ability to supervise or the potential to perform such duties as evidenced by the ability to communicate knowledge of general supervisory concepts, and knowledge of shop processes. Experience in adapting existing equipment and techniques to new situations.

Education

If you are using Education to qualify for this position,

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

1. Ability to plan and organize the work of the assigned warehouse organization.

2. Ability to meet deadlines.

3. Knowledge of warehouse functions.

4. Ability to work with others.

5. Ability to oversee and train subordinate supervisors, to deal objectively with workers and render sound supervisory decisions.

6. Ability to devise new methods.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  To apply for this position, you must submit a complete Application Package which includes:
  
  1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
  
  It is highly suggested that applicants address the General and Specialized Experience required of the position within their resume or on a separate document. All information provided during the application process will be verified. Failure to address all General and Specialized Experience requirements may result in non-selection for an interview.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12409671
  
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
  
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
  
  Agency contact information
  
  
  
  Cara MacVane
  
  Phone
  
  (207) 430-6019
  
  Fax
  
  (207) 626-4246
  
  Email
  
  cara.e.macvane.civ@army.mil
  
  Address
  
  ME Publications
  
  194 Winthrop Street
  
  Augusta, ME 04330
  
  US
  
  Next steps
  
  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.

It is highly suggested that applicants address the General and Specialized Experience required of the position within their resume or on a separate document. All information provided during the application process will be verified. Failure to address all General and Specialized Experience requirements may result in non-selection for an interview.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12409671

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information



Cara MacVane

Phone

(207) 430-6019

Fax

(207) 626-4246

Email

cara.e.macvane.civ@army.mil

Address

ME Publications

194 Winthrop Street

Augusta, ME 04330

US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request