Primary Function:

Oversees all purchasing, procurement and inventory management for the Surgical and Interventional Platform. Provides day to day oversight of Inventory personnel and ensures all areas are appropriately stocked. This position is responsible for providing complex inventory statistics, reports and performs financial analytics to optimize the Perioperative Inventory Process.

Job Specifics:

• Oversees the daily functioning of the Operating Room Inventory offices at AEMC, Elkins Park and Center One. Coordinates staffing schedules to maintain adequate coverage.
• Participates in the preparation of necessary Human Resources paperwork related to HR issues pertaining to the inventory staff (i.e. performance reviews, discipline documents etc)
• Holds regular staff meetings with the inventory staff and Surgical Services Administration to keep them abreast of new supplies/vendors.
• Inspects all medical/surgical supply and equipment deliveries, forwards invoices for merchandise received in good condition to accounting, returns incorrect or damaged items to vendors, and maintains a record of all returned items.
• Acts as a liaison between Periop Services and Purchasing to coordinate supply/equipment purchases and to address issues and problems.
• Reviews all new supply requests; initiates and prepares necessary analysis for presentation at Surgery Value Analysis (SVAC).
• Coordinates the receipt, storage, inventory and issuance of supplies. Ensures adequate and cost-effective inventory levels are maintained. Assists in procuring supplies for "special" procedures upon request
• Ensures all new supply items are set up in Lawson and assigned a number. Ensures items cross over to Cerner for charging.
• Follows Materials Managements process for uploading new items into system. Ensures pricing contract in place and initiates upload template.
• Manages supply out dates; communicates low usage items to leadership team and adjusts par levels as needed.
• Participates with Directors in preparing justification of variances by maintaining an awareness of deviations from budget planning and/or trends.
• Works closely with finance on managing the O.R. Charge Description Master; sets up new codes as needed for new items; reviews fees on a regular basis; problem solves patient account discrepancies.

Qualifications

Education/Training/Experience:

• High School Diploma required, bachelor's degree preferred or equivalent related work experience.
• Healthcare or related industry experience strongly required
• Minimum of 3 years of inventory management or supply chain management is required
• Previous work experience in an Operating Room Healthcare setting desired.
• Experience in Inventory control methods preferred and basic supplies in the Operating Room
• Electronic supply chain system experience preferred, proficient with MS Word and MS Excel required
• Cerner Surginet experience preferred
• Strong computer, verbal and written communication skills required
• Strong organizational skills and attention to detail required
• Ability to work in a team environment is a must
• Must have a valid driver's license and be able to work at any division or available to pick up supplies from another hospital

Conditions of Employment

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Closing Statement

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson's mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Par Reference Code

101504