Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you've made to our country. We're proud to support your next mission. Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you'll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

UT Southwestern Medical Center is hiring for Senior Program Coordinator (Office Manager), Burn/Trauma/Acute/Critical Care Surgery.

This position requires excellent organizational and communication skills to manage the day-to-day operations of the Burn/Trauma/Acute/Critical Care division of Surgery. Responsible for establishing, reviewing, and revising internal procedures, interpreting division/department/institutional processes, supervising administrative team, managing workflow, evaluating work progress, and determining team priorities. Assists in preparing annual budget, monitors overdrafts and appropriateness of expenditures. Monthly Reconciliation of accounts. Coordinates faculty and staff recruitment. Coordinates space needs, renovations, and all division operational needs. Additional responsibilities include providing oversight, direction, and leadership to maintain compliance, adhering to university policies, supporting, and expanding the division and managing special projects.

Highly qualified candidates will be proactive, resourceful, and thrive in a collaborative environment. The ideal candidate will possess leadership skills, strong written and verbal communication skills, a track record of exceptional customer service, adeptness at prioritization and time management, and a commitment to follow-through and maintaining high work standards.

Experience and Education

Bachelor degree in Business Administration, Health Care Administration, Education/Social Science, or related field, and seven (7) years experience in appropriate field required.

Two (2) years in supervisory capacity preferred.

Additional related work experience may be considered in lieu of stated minimum education on a year for year basis.

Job Duties

• Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities.
• Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff. Monitors budget, including income and expenditures.
• Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed. Reconciles accounts monthly; conducts overall review for overdrafts and appropriateness of expenditures.
• Supervise administrative staff members.
• Coordinate training and development of staff, as necessary.
• Coordinates faculty and staff recruitment for division.
• Exercises decision-making authority regarding hiring, disciplinary action, and terminating staff.
• Coordinates and/or prepares staff performance evaluations and recommendations for merit increases.
• Manages Clinical Call schedules
• Coordinates space needs, renovations, and all division operational services.
• Coordinates and recommends purchase of capital and non-capital equipment.
• Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding.
• Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations.
• Designs and executes system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures. •
• Other duties as assigned.

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/ This position is security-sensitive and subject to Texas Education Code •51.215, which authorizes UT Southwestern to obtain criminal history record information.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

To learn more, please visit: https://jobs.utsouthwestern.edu/why-work-here/diversity-inclusion