Description:

Administrative Specialist

Georgia State University

College of Law

Faculty Support Services

Part of one of the Southeast's largest comprehensive research universities, Georgia State Law is a dynamic urban-centered law school located in the heart of Atlanta with approximately 650 full-time and part-time students.

These are very exciting times for Georgia State Law. We are growing and we are excited that you are interested in becoming a part of our team. Our organization includes individuals who are empowered to use their talent to achieve our mission which includes accessible education, impactful research, and service to our communities.

Georgia State Law currently seeks applicants for the position of Administrative Specialist, Administrative. Reporting to the College's Business Affairs Manager, the Administrative Specialist provides administrative management and programmatic support for full and part-time faculty, academic programs, and various faculty committees. Daily office operations include coordination of meetings and events; database management; record-keeping; expenditure review; and management of registration, travel, and reimbursement processes. The Administrative Specialist may be expected to perform cross-functional duties for other areas of the College. The employee will be expected to work a schedule of 9:00 am to 6:00 pm Monday-Friday, with a meal break, and may be asked to work occasional additional hours to support specialized events. Consideration for one remote workday per week will be given after the first 3 months of employment.

Essential duties of this position include, but are not limited to:

• Provides administrative management for a select group of the College's full-time faculty and supports selected part-time faculty. Manages travel accommodations program-related logistics. Coordinates faculty expense reimbursement and payment of invoices. Provides reconciliation of monthly expenditures and coordinates budget adjustments through appropriate departmental and University personnel.
• Serves as an initiator of payment requests and purchase orders and ensures the proper routing and follow-up of contract and consultant agreements. Works closely with faculty to facilitate the timely and accurate processing of business transactions. Utilizes Panther Mart and Web Invoicing system for specific process management.
• Prepares memoranda, teaching materials and exams, general correspondence, and other documents. Maintains records and filing systems. Provides administrative support for faculty search and standing committees. Coordinates administrative aspects for events, conferences, symposia, workshops, and speaker events.
• In addition to the aforementioned responsibilities, this position will be expected to perform other duties as assigned.

Georgia State University Values

• COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university.
• INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.
• TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.
• INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.
• EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.
• STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

USG Core Values Statement

• The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

• Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Equal Employment Opportunity

Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Background Check

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Disclaimer:

This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.

As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications:

Minimum Hiring Qualifications:

Bachelor's degree and two years administrative experience; or a high school diploma or GED and six years administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications:

Knowledge of administrative and business management policies and procedures. Ability to utilize data management applications. Working knowledge of Microsoft Office, Panther Mart, and PeopleSoft Financials systems. Ability to communicate effectively both verbally and in writing. Effective project management and organizational skills.